Agenda - Public Works Committee - 01/16/2001

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PW CASE # 1 2001 STREET MAINTENANCE PROGRAM By: Steve Jankowski, City Engineer Background: Since 1.981, the City of Ramsey has conducted an annual street maintenance program, whose purpose was to address the preventative maintenance of the City's asphalt pavements. The history of the City's pav.ed streets and' their maintenance is summarized on the attached table. From 1981 until 1990, the program consisted predominantly of sealcoating and the full cost of the program was special assessed. Beginning in 1991 until the present time, the City has financed 50% of the program cost. Because of the City Charter and Minnesota Statute #427 requirements, it is necessary to initiate the program in January in order to allow sufficient lead- time for construction to take place in early summer. The fi'equency of preventative maintenance on the City's bituminous pavements has varied considerably, with some pavements receiving a sealcoating as little as two years and others as much as ten years after initial construction. In general, however, 6ur current goal is to sealcoat a new bituminous pavement five years after construction and readdress maintenance at seven years thereafter. In general, the scheduled pavement history for a Ramsey City street would be as follows: Year Action 0 Construction 5 Sealcoat 12 Sealcoat 19 Overlay 24 Sealcoat The five year projected budget for this program over the next few years is as follows: Year ,. Total Budget 2001 $430,000 2002 $520,000 2003 $580,000 2004 $640,000 The 2001 program is projected to have a cost of $426,910,. which will be funded from three sources; $200,000 from the general fund, $200,000 from assessments and $26,910 from developer escrows. Staff will have maps available at the meeting illustrating the location, and costs of the program which will consist of both sealcoating proceeded by crackfilling, and bituminous overlays. In the past, individual projects, have been scheduled on a subdivision bases. If this years program were scheduled in a manner similar to past years, it would need to include almost thirty individual projects, each with its own public notices and hearings. Staff is proposing a format change which will consolidate into a single 'project, various subdivisions having similar pavement histories and pavement areas relative to the number assessed units. A summary sheet will be provided at the meeting along with maps illustrating the program.