Agenda - Council - 03/14/2000 - Laserfiche WebLink

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Any work performed under a supplemental agreement shall not be eligible for reimbursement by the FHWA through Mn/DOT unless the supplemental agreement has been approved by M~ffDOT arid sufficient federal funds are available. The City shall request approvai from Mn/DOT for costs expected to increase the Project(s)' federal participation amount, prior to incurring such costs. I0. The City shall prepare reports, keep records, and perform work so as to enable Mn/DOT to collect the federal aid sought by the City. All records and reports shall be retained by the City in accordance with Mn/DOT's record retention schedule for federal aid projects. 11. Upon completion of the Project(s), the Project Engineer shall inspect the work to determine whether or not the work should be accepted. PAYMENTS. It is anticipated that the entire cost of the Project(s) is to be paid from f~deraI funds made available by the Federal Highway Administration, and by the City. The City sti~I1 pay any part of the cost or expense of the work that the Federal Highway Administration does not pay. At least once a month at regular intervals, the Project Engineer shall prepare a partial estimate in accordance with the terms of the contract, special provisions, 'and standard specifications for the Project(s). Each partial estimate shall be certified by the Project Engineer and by the Contractor. '3. Following certification of the partial estimate, the Contractor shall be paid partial payments in accordance with the terms of the contract, special provisions, and standard specifications for the Project(s). Following payments to the Contractor, the City may request reimbursement from Mn/DOT for costs eligible for federal participation. A copy of the partial estimate shall be included with the City's request for payment. Upon completion of the Project(s), the City shall prepare a final estimate in accordance with the terms of the contract, special provisions, and standard specifications for the Project(s). The final estimate shall be certified by the Project Engineer and the Contractor. Following certification of the final estimate, the Contractor .s. hall' be. paid the final payment in accordance with the terms of the contract, special provisions, and standard specifications for the Project(s). I I I I, ! ! I I I ! ! ! ! I ! ! (Mn/DOT Agreement No. 80003) Page 3