Agenda - Council - 07/11/2000 - Laserfiche WebLink

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COMMISSION BUSINESS: Case #1: Appoint Chair and Vice-Chair for Commission Motion by Commissioner Vogt and seconded by Commissioner Childs to appoint Keith Kiefer to the seat of Chairperson for the year 2000. Further discussion: Commissioner Kiefer stated he would accept the appointment, however, he felt that it may be a better idea to wait until there is more representation of Charter members (four were absent). Motion and second withdrawn. Motion by Commissioner Vogt and seconded by Commissioner Childs to appoint Keith Kiefer as temporary Chair - for tonight's meeting. Motion carried. Voting Yes: Commissioner Vogt, Childs, Henke, Kiefer and Rosenow. Voting No: None. Absent: Commissioners Donovan, LaMere, Netzloff and Spain-Brist. Case #2: Consider Revisions to Chapter 6 Administration of City Affairs, Section 6.3 of the City Charter Creating the Separate Position of City Administrator and City Clerk Assistant City Administrator Moore-Sykes explained that the current Charter states that the Clerk-Administrator is the chief administrative officer for the Council. This position was responsible for the administrative matters of the City under the direction and guidance of the City Council. The Administrator-Clerk was also responsible for licensing, conducting City elections, preparing minutes and agendas and managing City records and documents.' Ms. Moore-Sykes pointed out that the City has changed significantly since it was first incorporated and the Charter adopted. As a result, the original responsibilities assigned to the Clerk- Administrator position were no longer reflective of the expectations that the City Council had of the Clerk-Administrator. The City Council created the position of Deputy City Clerk in 1997 to better reflect the duties of then Recording Secretary Jo Thieling which were administering elections, executing ordinances and resolutions, keeping minutes and preparing and sending out agendas, etc. Since then, licensing has also been added to the list of duties. In October 1999, the City Council directed that Deputy City Clerk Thieling be reclassified to City Clerk, recognizing that responsibilities and expectations have continued to change for both the Administrator and City Clerk positions. Staff is recommending that the Charter Commission recommend approval of revisions to Chapter 6 of the Charter, which would separate the two positions of City Administrator and City Clerk. This would allow the duties previously described as those of the City Clerk and assigned to the Administrator-Clerk to be completely assigned to the newly separated City Clerk position. Commissioner Childs asked that the duties for the two positions be spelled out for the Commission and that it be brought back at a later date for a decision. Charter Commission - July 6, 2000 Page 2 of 4 I I I I I I I I