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APPROVAL OF AGENDA Motion by Commissioner Jeffrey and seconded by Commissioner Look to approve the agenda as submitted. Motion carried. All in favor. HRA BUSINESS Case #1: Consider Parking Ramp Phase II Design Services Director of Public Works Olson stated that we talked about this item on September 21 where we requested authorization to negotiate a contract directly with LSA Design, Inc. for an amendment to the final design and construction administration contract for the 200 -car parking ramp expansion. Authorization was granted and staff requested a proposal from LSA. He noted the proposal is included with this agenda and outlines the responsibilities to complete the second phase of the parking ramp. He stated that the contract separates the work elements into four separate tasks to allow for easier understanding and reviewing the work and fees proposed for each step. He proceeded to go over the contract in detail. He talked about this being contingent upon Flaherty & Collins agreeing to the terms of tasks one and two and agreeing to pay for that and it does have timeframes involved. The cost for the HRA will remain the same. Development Manager Lazan updated that Flaherty & Collins has agreed to pay costs to adapt that ramp. You have significantly reduced the customized items. If we don't do it — we don't pay for it. Mr. Olson stated that the other two tasks were federal documentation and the bidding process. He talked about how the cost was brought down to $88,000 and if you want to go any lower than that, you will have to hire someone else. Lasher will have someone on site to review everything — completing all general requirements. One other piece that has not been taken care of is soil testing — specialized concrete testing. It's estimated at about $75,000 and he will bring that forward. Councilmember Elvig asked if Flaherty and Collins doesn't need trafficking stops in this. Mr. Olson stated they do not necessarily need secured parking anymore but we want them to have signed parking for their units. Mr. Lazan stated that they feel they can take care of secured parking if they need to with signed parking. Motion by Commissioner Elvig and seconded by Commissioner Ramsey to authorize staff to utilize the Landfill Trust Fund and enter into a contract with LSA Design, inc. for an amendment to the final design and construction administration of the 200 -car parking ramp expansion contingent upon the apartment project developer agreeing to the cost of design modifications stated in Task II of the proposal. Housing and Redevelopment Authority / October 5, 2010 Page 2 of 11