Agenda - Council - 03/08/2011 - Special B&C Interviews

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in the amount of $20,395.56. Motion to recommend to City Council approval of the change order for Improvement Project #10-24; 176th Avenue culvert replacement, in the amount of $20,395.56. Case #5.4 Consider Engineering Services Request for Proposals Staff reviewed in the report since the reorganization of the engineering department additional dollars were budgeted for miscellaneous professional services to cover the historic specialty needs, and any overflow work such as drafting to assist the department in project delivery. Motion to recommend that the City Council authorize staff to distribute an RFP for engineering services in an effort to build a specialized pool of three to five consultants for a term of three years to utilize, as necessary, for overflow work and to include language stating the information would be owned by the City and presented in a format the City can use and manipulate. Case #5.5 Consider Roadway Modifications at TH10 & Feldspar Street NW Staff reviewed that each year staff receives complaints regarding the safety concerns at this intersection. This information is relayed to MnDOT and recently they completed their scoping of the documents and proposed safety improvements at this intersection in 2015. The Committee discussed they would like to advance this project for safety reasons but doesn't want to spend the City's money on these improvements since it is a State road. Motion to recommend that the City Council request that MnDOT advance the project sooner with State funding and no City funding. Case #5.6: Update on Retro Fitting of Public Works Lighting At the January 18th Public Works Committee meeting, staff presented a proposal from AID Electric to retro fit the lighting at the Public Works Campus. It was the Consensus of the Committee at that meeting to get quotes on LED light from another vendor and bring back the results to this meeting. Staff received quotes from Rob Schiller of Ready Watt Electric on LED lighting. Mr. Schiller was present at the meeting and explained the cost of using LED would be 25% less than fluorescent in usage. However, the replacement cost would be a larger savings due to the low maintenance. However, fluorescent bulbs have a significantly shorter life span. Mr. Schiller commented he discovered his bid is higher than others, though he found discrepancies with other proposals. Public Works Director Olson stated he will research the discrepancies. He recommended the Public Works Committee delay this item until he can determine the facts. He stated he was unaware that someone would be at the meeting from one of the companies, and he would like to give the other contractor a chance to speak. Motion to recommend City Council table this item until the next Public Works Committee meeting.