Agenda - Public Works Committee - 03/15/2011

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Notification: Observations: Due to fact that there are 6 existing metal halide light fixtures that are currently in need of replacement, it has become apparent that something needs to happen. In light of the fact that there is such a large upfront cost of the LED option, Staff is recommending that that option be eliminated from the discussion at this time. As the technology becomes more cost effective there may be a time that it makes sense but that is going to dictated by the market. We also appreciate going through the exercise that is depicted in the life cycle cost analysis spreadsheet. It has made it apparent that something should be done soon to control the annual electric costs. That brings us to the two quotes for replacing the existing metal halide lighting fixtures with fluorescent light fixtures with motion sensors. There was two discrepancies that were mentioned during the February Public Works Committee. The first was the rebates. In discussions with Connexus (who will be available at the meeting to answer questions), there was one correction that needed to be made to the Aid quote. Any motion sensor that controls a bank of lights received a $40 rebate as the Aid proposal indicated but any motion sensor that controls a single light only receives a $5 rebate. That has been corrected in the attached revised proposal. The second discrepancy that was discussed was the number of metal halide fixtures that needed to be replaced in the vehicle storage building. The Aid proposal had 14 and the Ready Watt proposal had 18. There are only 14 metal halide fixtures in the vehicle storage building and therefore the attached Ready Watt proposal was reduced by approximately $1,000 to capture those saving. Additionally, there was 23 motion sensors that were included in the Aid proposal that Ready Watt would include in their not to exceed cost at no charge. Aid Electric Ready Watt Corrected Quotes $16,314 $18,747 Connexus Rebate $ 4,066 $ 4,054 Total Net cost $12,248 $14,681 Funding Source: Public Facilities Fund (the projected balance at the end of 2011 is approximatley $128,000.00 Staff Recommendation: Staff recommends that the Public Works Committee recommend to City Council approval of the project and approve contracting with AID Electric for the installation of the flourescent option and that the Aid proposal be further modified to require disposal of all fixtures as described in the Vehicle storage building. Committee Action: