Agenda - Council - 03/22/2011 - Laserfiche WebLink

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INTRODUCTION The City of Ramsey, Minnesota, (the "City") is inviting interested contractors to submit written proposals for Private Property Abatement Mowing Services Requests for Proposals ("RFP(s)"). Interested Abatement Mowing Service Contractors ("Contractors") may submit proposals for Mowing Services. Each proposal must be submitted in a sealed envelope. To be considered a valid proposal, all Contractors must submit proposals consistent with the terms and conditions outlined within this RFP on or by 4:30 p.m. on Friday, April 15, 2011. A copy of the RFP can be requested by contacting Chief James Way, Ramsey Police Department, 7550 Sunwood Dr NW, Ramsey, MN 55303, or by calling (763) 427-6812 or email at jway@ci.ramsey.mn.us. SCOPE OF SERVICES The Scope of Services applicable to this RFP shall include abatement mowing services on public or private property. The abatement mowing services will be for violations of City Code as directed by the City Administrator or his or her designee. These services will include weed and grass mowing to height not exceeding four (4) inches, as well as trimming around trees and structures, as applicable. It is desirable, but not required, that the contractor possess a certification for treating noxious weeds. These services are hereinafter collectively referenced as ("Mowing Services"). The contract will be for a one (1) year term. RFP PROCESS AND LIMITATIONS Contractors should note that this is a request for proposals and not a request for bids. The City will take all factors into consideration when determining the appropriate service provider for the City. This RFP outlines minimum terms and conditions that must be met in order to be considered a viable proposal. Any proposal that does not meet the minimum requirements will be rejected. Contractors have the option of making a proposal that is above and beyond the minimum terms and conditions. There will be no public bid opening. The RFP does not commit the City to award or pay any costs incurred in preparation of a Contractor's proposal. The City may modify any part of the RFP at any time prior to the contract selection. The City will modify the RFP only by issuing a written addendum. Addenda will be consecutively numbered in the order they are issued. The City reserves the right to reject any or all proposals. The City reserves the right to cancel this RFP if it is in the best interests of the City. The selection of the Contractor is subject to final approval of the Ramsey City Council. Any addenda issued by the City will be mailed to all Contractors that are known by the City to have received an original RFP. The City is not responsible for any Contractor proposal deficiencies in the event the Contractor does not receive an addendum.