Agenda - Council - 09/13/2000 - Laserfiche WebLink

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I I I I I I I I I I I I I I I I I l I PC CASE CONSIDER REVISING POLICE RECORDS MANAGER JOB DESCRIPTION TO CREATE OFFICE SUPERVISOR POSITION By: Rhonda Heryla, Human Resources Manager Background: On September 5, 2000, staff informed the City Council that Arlene Stafford, Police Records Manager, had submitted her resignation effective November 1, 2000. Following Ms. Stafford's resignation, the Police Chief indicated he would like to take the opportunity to review the responsibilities of the Police Records Manager position and review how a revised position might better suit the changing needs of the Department. Based on his review, staff is recommending revising the position of Police Records Manager to become a supervisory, confidential position with the title of Office Supervisor. Observations: In reviewing similar positions from other departments, three major areas were identified where a revised position, such as an Office Supervisor, would improve the operations of the Police Department: Supervision Of Clerical Staff and Management Of The Office Currently Sergeant Dwyer supervises the clerical staff and manages the needs of the office. Using the Sergeant in this capacity does not utilize his skills as a patrol officer and takes him away from his primary duties as a Sergeant. An Office Supervisor would be more directly involved in the workflow and record-keeping of the clerical staff and would be better able to manage the clerical staff in their activities. Confidential Secretary To Chief Of Police And Police Personnel Currently the Police Records Manager position has not been classified as confidential nor have the corresponding job assignments. Any records, documents, or reports of a confidential nature have been forwarded to the Deputy City Clerk. An Office Supervisor would be considered a confidential employee and therefore assist the Chief of Police and other Police Personnel in the preparation of confidential materials. This proposed change would exclude the position from the union. Resource For Computers and Information Systems Currently any problems with computers, information systems, or office equipment are handled by one of the Sergeants. Again this responsibility fails to utilize the Sergeant's skills and takes him away from his primary duties. An Office Supervisor would be expected to either have some of the necessary skills to address computer and equipment complaints effectively or to work with the contracted MIS staff to arrive at solutions. In addition, this proposed position would work with required software and utilize it to effectively manage the -239-