Agenda - Charter Commission - 07/06/2000

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CC CASE # o~ CONSIDER REVISIONS TO CHAPTER 6 ADMINISTRATION OF CITY AFFAIRS, SECTION 6.3 OF THE CITY CHARTER CREATING THE SEPARATE POSITION OF CITY ADMINISTRATOR AND CITY CLERK Klm Moore-Sykes, Assistant City Administrator Background: When the Charter for the City of Ramsey was originally adopted in May, 1984, the Clerk- Administrator was the chief administrative officer for the council. This position was responsible for the administrative matters of the City under the direction and guidance of the City Council. The administrator was also responsible for licensing, conducting city elections, preparing minutes and agendas and managing city records and documents. The City of Ramsey has changed significantly since it was first incorporated and the Charter adopted. As a result, the original responsibilities assigned to the Clerk-Administrator position were no longer reflective of the expectations that the City Council had of the Clerk-Administrator. While the Administrator continued to be responsible for the various city clerk duties, the Council authorized the creation of a Deputy City Clerk position in 1997 and that position continues to be responsible for the performance of these duties. At the October 25, 1999 Council meeting, the City Council directed that the current Deputy Clerk, Jo Thieling, be reclassified to City Clerk, recognizing that responsibilities and expectat)ons have continued to change for both the Administrator and City Clerk positions. Staff Recommendation: Staff is recommending that the Charter Commission recommend approval of the proposed revisions to Chapter 6, Administration of City Affairs, Section 6.3 of the City Charter that the position of the Administrator-Clerk be separated into two positions, City Administrator and City Clerk; that the duties previously described as those of the City Clerk and assigned to the Administrator-Clerk be completely assigned to the newly separated City Clerk position. Council Action: Motion to approve/disapprove the proposed revisions to Chapter 6, Administration of City Affairs, Section 6.3 of the City Charter that the position of the Administrator-Clerk be separated into two positions, City Administrator and City Clerk; that the duties previously described as those of the City Clerk and assigned to the Administrator-Clerk be completely assigned to the newly separated City Clerk position. Reviewed by: City Administrator Assistant City Administrator Distributed to: Jo Thieling, Deputy City Clerk CC: 07/11/2000