Agenda - Planning Commission - 04/07/2011

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What the heck does the Executive Committee do? Or, Why Would I Want to be Vice President? We recently said farewell to Mike Darrow af- ter two years as APA MN Vice President and now welcome Trisha Rosenfeld to that position. Sev- eral great candidates expressed interest in the Vice President position and we hope this level of interest in Chapter executive positions results in multiple candidates for the next election. The transition with a new member of the Executive Committee offers an opportunity to highlight the role of the Chapter Officers who comprise the Ex- ecutive Committee. Chapter Officers are elected every two years, in years opposite district representative elections. The next officer elections will be at the end of 2012. According to the APA MN Bylaws, the primary duties and requirements of the officers are: President. The President shall: (a) preside at meetings of the Executive Committee and Chapter Board and of the membership; (b) provide leader- ship on the development of Chapter policies in coordination with the Chapter Board and the asso- ciation; (c) prepare an annual budget for approval by the Chapter Board; (d) create and /or disband, all Chapter committees and appoint and discharge committee chairs unless otherwise provided in these Bylaws; (e) represent the Chapter on the APA Chapter President's Council; (f) call meet- ings and perform other duties required by these Bylaws or customary to the office; and (g) be a member of the Association and the Chapter. Vice- President. The Vice - President shall: (a) assist the President in the guidance and coordi- nation of committee activities; (b) carry out any other duties assigned by the President; (c) assume the duties of the President if necessary; and (d) perform other duties required by the Bylaws or customary to the office; and (e) be a member of the Association and the Chapter. Secretary. The Secretary shall be responsible for (a) preparing and reporting minutes of Chapter Board and Executive Committee meetings; and (b) performing other duties required by these By- laws or customary to the office; and (c) the Secre- tary shall be a member of the Association and the Chapter. planning minnesota March, 2011 Jean Coleman, Chapter Secretary Treasurer. The Treasurer shall: (a) receive and disburse Chapter funds; (b) collect Chapter dues and assessments not collectible by the Na- tional office; (c) assist the President in preparing an annual budget; (D) maintain financial bank and tax records which shall be open to inspection by officers and subject to audit; (e) prepare quarterly and annual financial reports for review by the Ex- ecutive Committee; (f) perform other duties re- quired by these Bylaws, or customary to the of- fice; and (g) be a member of the Association and the Chapter. In addition to the individual duties of the Offi- cers, they meet between board meetings as the Executive Committee. The primary function of the Executive Committee is to ensure the smooth operation of the Chapter Board and work with the Chapter Administrators between Board meetings. Over the past two years, the Executive Committee has also ventured into the realm of auditing the Chapter finances and approving participation with National APA in two amicus curiae briefs on fed- eral cases stemming from Minnesota lawsuits. The Chapter Board has also discussed authorizing the Executive Committee to function also as a Fi- nance Committee. A final decision will be made at an upcoming Board meeting. As Vice President, Mike Darrow took on the additional duties of managing website improve- ments as part of increased member services. Trisha Rosenfeld was formerly our Chapter "webmaven" and will continue to be engaged with the website as Vice President. The Chapter Officers are committed to making APA MN a fun, engaged, and effective organiza- tion. We encourage you to contact any of the Chapter Officers at any time to discuss items of interest or concern. Current Officers are listed on the last page of this newsletter. 8