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I <br />I <br />I <br /> <br />AUTHORIZE REQUEST FOR PROPOSAL OF <br />CONSTRUCTION MANAGEMENT SERVICES FOR <br />CITY HALL EXPANSION PROJECT <br /> By: James E. Norman, City Administrator <br /> <br />CASE # <br /> <br />Background: <br /> <br />The City Council authorized a space needs analysis of City Hall during the Council <br />meeting of November 24, 1998, by utilizing the services of Boarman, Kroos, Pfister, <br />Rudin & Associates, Inc. (BKPR). The City Hall expansion project had earlier been <br />assigned to the Community Center Task Force during the Council meeting of September <br />22, 1998. The space needs study has been completed and a preliminary report was <br />delivered to the Task Force on May 26, 1999 (preliminary space needs analysis attached <br />to case). The results of the space needs analysis project that the City organizational will <br />require approximately 6,000 square feet in addition to the 12,800 square foot of the <br />existing City Hall facility to meet current needs. The study also projected that an <br />additional 2,200 square feet may be required over a 10-year period. The preliminary <br />study did not take into account the possibility for need of additional public space usage <br />for larger community group meetings or banquet-style functions. <br /> <br />The Task Force discussed the options available for the next stage of the City Hall <br />expansion project. While it may be customary at this point to contract with an <br />architectural firm and begin to study design options, an alternate course was suggested <br />for task force consideration. It was the consensus of the Task Force to engage the <br />services of a construction management firm so as to see the project through to completion <br />and assist the City with the selection and contracting for architectural services. <br /> <br />A Request for Proposal draft that would be utilized for solicitation from construction <br />management firms has been prepared (construction management RFP included with <br />case). <br /> <br />Financing: <br /> <br />Financing for the consulting services related to the City Hall expansion project has been <br />included in the General Fund under City Hall Design. <br /> <br />Council Action: <br /> <br />Motion to direct staff to request proposals for construction management services for the <br />expansion of the City Hall project. <br /> <br />Reviewed by: <br /> <br />City Administrator <br />Administrative Assistant <br />Finance Officer <br /> <br />CC: 06/08/99 <br /> <br />IIR.4_F$1iI/OLliusersiJThielingl~lOiCOUNCIL&lCITYCOUNl1999iJunelRFPCHallExp. doc 06/04/99 <br /> <br />//45 <br /> <br /> <br />