Agenda - Council - 08/24/1999 - Laserfiche WebLink

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I I I I I I I I I I I '1 I I I I I I I FC CASE #~,~ CONSIDER CORRECTIONS TO AUTHORIZATION OF PURCHASE FOR COMPUTER NETWORK HARDWARE AND SOFTWARE UPGRADES By: James E. Norman, City Administrator Background: During the Council meeting of July 13, 1999, the City Council authorized a contract for purchase of computer hardware and software. The computer hardware and software purchases were necessary as part of the upgrades of the City's information systems to be in compliance for Y2K. The City Administrator prepared the case based on a recommendation by Local Government Information Systems Association (LOGIS) stating that the low bid was DataSource Hagen in the amount of $21,060. Unfortunately, the recommendation stated that due to software replacement, the recommendation was to purchase from Inacom Information System. The Council authorized the purchase contingent upon review by Councilmember Terry Hendriksen. During the review process by Councilmember Hendriksen, the mistake in the case was discovered. Additionally, it was later determined that there was a miscommunication between LOGIS staff and City staff in the request for proposals regarding the need for sol, are, so the City received incorrect bids from which the recommendation was based. The hardware was ordered by LOGIS staff, delivered to City Hall where it was held until Councilmember Hendriksen had the opportunity to review the process. Staff is working with Councilmember Hendriksen to resolve the situation. A recommendation should be prepared in time for the Finance Committee meeting of August 24, 1999. Council Action: Based upon discussion. Reviewed by: City Administrator Finance Officer Administrative Assistant FC: 08/24/99 G:\usersUThicIing\~JO\COUNCIL&~BUDGETFI\1999~,ugust\correctioncomputercase082499.doc 3tto