Agenda - Parks and Recreation Commission - 01/14/1999

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Evaluation Process Each Committee member will receive copies of all proposals to review prior to the regular Park and Recreation Commission meeting in February. After the applicant's presentation to the Commission, each Committee member will assign a ranking to the projects. The rankings would be added then divided by the number of voters to determine the initial ranking. At this point, the Committee will undertake a discussion to ensure that the resultant rank of the project does indeed fit the City's need. This collective review may allow_ for a re-vote of all of the project or an agreement to modify the scope of the program or the available dollars to ensure the City receives the most benefit for its effort. Project Report and Award After notification of a successful application, the Commission, and/or Staff, will establish the projects reporting requirements. In most cases this will be a brief written report and will require a personal appearance at a Commission meeting after completion of the project. Documentation, such as pictures of the various stages, may be desired by the Commission for use in promoting this program. Upon successful completion of the project and the report, the City will issue a check for reimbursement. In some cases, materials may be purchased directly by the City. APPLICATION AND PROCEDURE There are four primary elements to this application. The first component of the application is the qualifying criteria. Proposers must answer the qualifying criteria in the affirmative to be considered further. For purposes of Qualifying Criteria Statement Number 4, the 1998 volunteer monetary rate is $7.00 per hour. The second is a written narrative. This should speak to the project's expected outcomes and describe how it meets with the qualifying criteria. The third part of the application is a written response to the project considerations. Desirable responses to these considerations could be viewed as "bonus points". As with any area of this application, a particular order does not represent priority or funding preference. The final, and an important element of this application, is the project presentation before the Commission. It will be viewed as extremely helpful to visualize the project (or problem) through photos, sketches, or to have a "sample" on hand of what the Commission's participation will facilitate. When possible, these exhibits should be provided to the Commission with the application itself. ? 7 The deadline for receiving requests for projects proposed for 199~ is 5:00 p.m., January"2~, at the Ramsey Municipal Center, 15153 Nowthen Boulevard N.W., Ramsey, MN. One copy is sufficient unless materials are not photo copy suitable (such as photographs) in which case nine copies would be helpful. Page 3