Agenda - Parks and Recreation Commission - 02/11/1999

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Motion by Commissioner Droegemueller and seconded by Commissioner Ostrum to recommend the City Council fund a feasibility report for a nine-hole golf course in conjunction with potential commercial/industrial development south of the landfill. Motion carried. Voting Yes: Chair Cook, Commissioners Droegemueller, Ostrum, Asfahl, Johns, LaMere, and Rolfe. Voting No: None. Absent: None. Case#3: Request City Council Approval to Proceed with the Community Built Playground Project for Central Park Mr. Boos explained that a community built playground for Central Park was tentatively approved by the City Council for 1999 construction and is intended to be funded by the General Fund ($20,000), Lawful Gambling Fund Program ($4,000), Donations ($20,000), plus an unspecified amount of donated labor. He suggested the Park and Recreation Commission prepare a project workplar~flow chart and request Council approval to proceed and prepare a request for statement of qualifications to vendors who can provide this type of service. It is proposed that after the work plan is outlined, each Commissioner be designated as a primary contact for each element. Mr. Boos explained that in this particular case, it is important to first select the vendor so they can provide assistance in the process and because the specific amount of money for the play structure will not be known until the items are ready to be ordered. If it is determined that $20,000 will not be sufficient, the project scope can be adjusted. Staffrecommends identifying key concerns that can be detailed in a statement of qualifications to select a vendor and to formulate a time line for the project prior to requesting Council approval. Mr. Boos stated it will be important that the vendor can provide a scale model of the equipment, which is also a good selling point to organizations such as the PTA. He suggested that the statement of qualifications require the provision of a scale model, providing a workbook, a commitment to attend a certain number of public meetings, and identifying what costs (if any) are for supervision on the construction dates. He asked the Commission to discuss how the project might progress during the calendar year. Chairperson Cook asked ifa time line has been determined. Mr. Boos suggested requesting Council approval of dedicating $24,000 of City funds toward this project on January 26th and also approval to request statements of qualifications. At the same time, it should be determined who could be encouraged to join in the project to assist with fund raising events. If Council approval is received on January 26th, staff can prepare the statement of qualifications for consideration at the February 11 Commission meeting at which time the areas of responsibility can be divided amongst the Commissioners. Commissioner Droegemueller suggested that volunteer labor be sought from the RYAA and other athletic organizations. He stated that would be a good place to start. Commissioner Asfahl asked when it will be completed. Mr. Boos stated the delivery time of equipment, once ordered, is usually six weeks so it would probably not be completed until late Park and Recreation Commission/January 14, 1999 Page 4 of 9