Agenda - Council Work Session - 05/17/2011

Home

• Provide advice and counsel to city staff as needed • Present plan recommendations during a two -hour meeting at the Ramsey Municipal Center Step 3 — Implementation Assistance (Optional) — While HHI understands that primary responsibility for implementation of the plan will rest with City staff, it may be helpful for staff to involve HHI in the following: • Materials development including up to 2 fact sheets (including content, in -house design and two rounds of edits), template PowerPoint presentation and other content necessary to introduce the policy's need and potential solutions to Ramsey property owners and opinion leaders, and to explain the policy once it is approved • Series of earned media columns (up to 3) that may be submitted by City officials and /or interested third parties to local media to explain the need and potential policy solutions • Template media release that may be used by staff to publicize a staff - planned series of public information meetings and /or public hearings about the proposed policy • Implementation and media relations counsel to City staff as needed • Assist with other tactics as agreed upon by City staff and HHI, budget permitting Budget Based on this approach, we estimate the following fees for a December 2010 – December 2011 contract: Research (Step 1) Decision Resources, Ltd. HHI Professional Fees Messaging and Public Information Plan (Step 2) Implementation Assistance (Step 3) Total Note: The budget is an estimate based on our current understanding of the potential engagement and can be adjusted depending on the desired scope of services from HHI. Should the client require additional services that are outside of the proposed or final budget, those services will be billed according to our standard hourly rates. HHI professional services and general office expenses, including but not limited to phone costs, photocopies, mail costs and mileage for up to two meetings in Ramsey are included in the above amounts. This budget also assumes that design, printing, mail house or other materials development vendor costs (except where noted above) will be the responsibility of the City and are not included in this estimate. HHI bills clients on a monthly basis for fees and expenses as they are incurred. Payment is due within 30 days of the invoice date. *This fee estimate assumes that the City of Ramsey will be billed directly by Decision Resources, Ltd. If the City prefers that this work be billed through HHI, as part of HHI's overall work, a 15% mark -up will be added. 3 $9,000 - $10,500* $12,000 - $14,000 $21,000 - $24,500 $14,000 - $16,000 $8,000 - $10,000 $43,000 - $50,500 HIMI_E HORNER nwm r MAMMA • rIRA f%S 4nrvrrt - nw it rrrawr