Agenda - Public Works Committee - 05/17/2011

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would work independently, within the operation, supporting all sweepers. This would amount to the replacement of the work that was done with the second sweeper and results in an annual expense of $50,813. 3. Renting a sweeper and operating it with City Staff: It became evident in our analysis that this option would not fare well since the rental rate based on a $40 hour week would amount to a capital cost alone of over $90 per hour compared to our capital and maintenance costs of approximately $45. Notification: Observations: It also became evident during our discussions with Contractors and others in the industry that this is a highly competitive service that is provided. The truck mounted sweeper was more expensive than the standard 3 wheel Elgin that was purchased in 2004 but would provide flexibility and increase efficiency during the off season. For those that are not aware, we utilize our sweeper to maintain the ice rinks in the winter and felt that the increased travel speeds would be beneficial to get to and from the rinks as well as making us more efficient in responding to an emergency where a sweeper may be useful. The top speed of a typical sweeper is 15 mph and the truck mounted sweeper can travel highway speeds thereby reducing our travel time to a scene. Funding Source: 9605- Storm Water Utility General Fund Equipment Revolving Fund Staff Recommendation: As you can see by the analysis, the difference in cost is minimal and relies on many assumptions for costs to perform this very valuable service. Our recommendation at this time is to go with Option 2 and not replace the 1984 Elgin sweeper, prepare a quote form for the 2012 season so that we can get some real costs for performing this service. Committee Action: Motion to move forward with Option #2 thereby not replacing the 1984 Elgin and try Contracting out half of the annual street sweeping activity. analysis of sweeping options Attachments Form Review Inbox Reviewed By Date Brian Olson Brian Olson 05/10/2011 02:27 PM Grant Riemer (Originator) Grant Riemer 05/10/2011 04:11 PM Brian Olson Brian Olson 05/10/2011 06:36 PM Grant Riemer (Originator) Kathy Schmitz 05/11/2011 09:05 AM Mary Jo Warner MaryJo Warner 05/11/2011 01:32 PM KurtUlrich Jo Thieling 05/12/2011 11:32 AM Brian Olson Amy Dietl 05/12/2011 02:41 PM KurtUlrich Amy Dietl 05/12/2011 02:41 PM Form Started By: Grant Riemer Started On: 04/25/2011 02:57 PM Final Approval Date: 05/12/2011