Agenda - Council - 10/13/1998 - Laserfiche WebLink

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CASE CONSIDER CHANGE ORDERS TO IMPROVEMENT PROJECT #98-18 AND DIVISION C OF THE 1998 STREET MAINTENANCE PROGRAM By: Steve Jankowski, City Engineer Background: Changes in the scope of two projects need to be considered. Normally, change orders are reviewed by the Road and Bridge Committee and then sent to the Council for action. Due to the nature of the timeliness associated with these changes and because the regular October 20 Road and Bridge Committee meeting appears to be a lengthy one, Staff is requesting consideration of these change orders directly by Council. The first change order represents two modifications to Improvement Project #98-18, the construction of the street and utilities associated with Business Park 95 Fifth Addition. There are two proposed changes to this contract. The first is to extend the storm sewer approximately 300 feet to drain the parcel owned by Julian Johnson. It was originally planned that this property would be drained eastward through the Minnesota Underground property to the east, however, the property could be readily drained by this change without the need for drainage easements with adjoining parcels. The property owner will be required to supply his own internal drainage system to discharge to this point. The cost of this change is $5,115.00. This change has not been implemented at this time. The second change concerns the removal of construction debris which was uncovered during the excavation of the roadway. The disposal has been completed as it was necessary to avoid delay costs, and the cost of removal mounts to $4,085.00. The second change order involves an addition of shouldering to the scope of work for the 1998 Street Maintenance Program. In past overlay programs, the shouldering work was performed by the City's Public Works Department and was not included within the scope of work. The 1998 program, however, is considerably larger than previous programs and totals over 16 miles of shouldering being required. The most shouldering required on previous programs has been 8.6 miles in 1996. During previous programs, shouldering was performed as time permitted within the Public Works schedule. This year, because the overlay work involves MSA roadways, shouldering should be a higher priority. As in the past, the Public Works Department will seed and mulch the shoulder. We have received a quotation from the contractor to furnish and place 2" of topsoil along a two-foot shoulder width at $15.00 per cubic yard of material. Based upon the estimated quantity, a Change Order in the amount of $14,100.00 would be anticipated. The portion of this cost that would be charged to the MSA project would $6,600.00. The remaining amount could be charged to the City's portion of the Street Maintenance Program which came in under the estimated budget. The overlay work is not yet complete, however, the City's share of the sealcoating/crack filling work is $24,209 under the $121,739 estimated amount.