Agenda - Council - 06/28/2011 - Laserfiche WebLink

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CC Regular Session 7.5. Meeting Date: 06/28/2011 By: Brian Olson, Engineering/Public Works Title: Consider Award of Contract for Improvement Project # 10 -22, Ramsey Municipal Parking Facility Background: Improvement Project #10-22 consists of the expansion of the existing Ramsey Municipal Parking facility that will provide an additional 200 parking stalls in a four story parking ramp. Authorization to advertise for bids was ordered on April 12, 2011, and bids were opened on Tuesday, June 21, 2011. The purpose of this case is to provide the City Council with the information received during the bidding process and determine a direction regarding the Contract provisions for the construction of this parking ramp expansion. Five (5) bids were received and ranged from $2,686,000 to $3,455,000. A summary of the bidding is as follows: Bidder Amount of Base Bid • Knutson Construction $2,686,000 • Adolfson & Peterson, Inc. $2,896,200 • Donlar Construction $3,007,000 • Sheehy Construction $3,439,300 • Shaw — Lundquist Associates, Inc. $3,455,000 • Engineers Estimate: $4,100,000 LSA recommends reserving $200,000 for unexpected conditions and change orders but Staff is recommending a 5% construction contingency to deal with issues and change orders that arise as the project progresses. This amounts to $134,300 that would be allowed for construction change orders. This brings the total of the construction without any add alternates to $2,820,300. Attached to this case is a resolution that would outline a process to establish the levels of authority for dealing with those change orders in a way that is similar to how we are handling the change orders for the first phase of this project as well as the Armstrong / bunker Lake Boulevard project. This should be passed when the actual award of the Contract is provided by the City Council. Additionally when this project does get awarded, there will be an additional Contract for specialty inspections that will need to be provided as the construction engineering provided with LSA Design's contract did not include this amount since they do not perform this type of activity. This work is budgeted at $40,000 and we will provide the information when we recommend an award of the Contract. Observations: There is only one bid alternate that is provided as part of this bidding process. If you recall, we gave the Contractors more flexibility in their completion date allowing them to finish in 2012 but we also suggested that the award of the Contract could be after August 25, 2011. This allows the City Council some flexibility in awarding this Contract. With a state shutdown looming ever closer it has been difficult to ascertain the impacts to this project but it is evident that since there is federal money involved that there will be an impact. Attached to this case is a letter from LSA Design and background on the information that is being sent regarding the State shutdown. Recommendation: Staff recommends delaying the award of this Contract until there is more certainty of the State shutdown. Funding Source: