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to coordinate construction activities with a pending project adjacent to the <br />proposed parking ramp expansion. As a result of this request, Alternate #1 was <br />added to the bid form that provided a price from the contractor assuming a <br />delayed award until August 2011 and the City not taking ownership of the <br />completed ramp until late spring 2012. <br />CONTRACT AWARD RECOMMENDATION <br />We are recommending a two phased approach to the award of this Contract that <br />will give the City flexibility in timing and completion of the project. <br />Phase I <br />At this time, plans are in place for the State of Minnesota to shut down <br />significant operations on or about July 1, 2011 at midnight. The City will not be <br />allowed to award this Contract without MnDOT State Aid and MnDOT DBE /EEO <br />offices being fully operational due to their review and approval authority over the <br />use of CMAQ funds. In Tight of this pending closure, we recommend that the <br />City of Ramsey delay awarding this Contract for Construction until such time as <br />either the State has closed and re- opened or the Legislature and the Governor <br />reach a compromise that will allow all State functions to continue operations. <br />Phase 11 <br />Upon either the continued operations or reopening of State functions, it is our <br />recommendation that the City Council award a Contract for Construction to <br />Knutson Inc, hereby defined as the Lowest Responsible Bidder, contingent <br />upon MnDOT Civil Rights Office reviewing and approving Knutson Inc.'s DBE <br />and EEO plans for the project. The specific award amount can be based either <br />upon the Base Bid or the Alternate Bid depending on the timing of State of <br />Minnesota re- opening. <br />REMAINING GRANT FUNDS <br />In the even the City elects to award a Contract for Construction to Knutson, Inc <br />for up to $2,734,000, this award would leave a balance of federal and local funds <br />of approximately $1.6 Million. We recommend that the City retain a balance of <br />$200,000 to cover unknown conditions and change orders during construction, <br />this will leave a balance of approximately $1.4 Million unallocated funds. <br />Therefore, I recommend that the City request a meeting with MnDOT State Aid <br />office and begin to review what opportunities the City has to best utilize these <br />remaining funds. While there is no assurance that these funds will be made <br />available for other uses, it would be prudent at this time to raise the topic for <br />discussion. <br />C: Susan Lee — LSA Design <br />William Fossing — LSA Design <br />File <br />2 of 2 <br />