Agenda - Council - 06/28/2011 - Laserfiche WebLink

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� ?. q "a Minnesota Department of Transportation 0 7 orTs ¢p Memo State Aid Division 395 John Ireland Boulevard, MS 500 St. Paul, MN 55155. June 10, 2011 TO: FROM: County Engineers City Engineers. Federal Aid Contract Holders District State Aid Engineers Julie SI<al a�� State Aid Division Director Office Tel: Fax: 651 -366 -4831 651. 366 -3801 SUBJECT: Potential. Temporary. Suspension of State, Activities We are writing because your organization has a relationship with this agency either under a current contract with expiration after. June 30, 2011, . or a new contract that is to become effective on or after July 1, 2011. . As you may know, the state Legislature adjourned without a negotiated budget agreement to fund the continuing operations of state government for the fiscal year beginning July 1, 2011.: This agency operates on a. biennial budget. Funds are appropriated by the'Minnesota Legislature every two years, with each fiscal .,year beginning July 1 and ending on;`June30 of the following; calendar year In: the absence of an appropriation signed into law, we will ha ve no or limited authority to expend or release funds to pay for goods er services after June 30, . 2011, In this event, expenditures will: be limited to fund. or support only critical life, health and safety functions of state governments Because we .de not know whether the biennial budget process will conclude in time to avoid a drsruption to our operations, we must advise all contractors, vendors and granteestfat in the absence of legislatively authorized appropriations as. of July 1, 2011, all work, activity and performances under, our contracts must be suspennded as of that date pending authorized appropriations, as will all payments required of th is agency under those, contracts. In the absence of legislatively, authorized appropriation: as of July 1 we must advise all holders of Federal aid construction contracts to suspend all work activity. . Please use the attached form to notify your contractors. Agencies who are currently advertising federal projects should be aware that effective July 1, in the event of an interruption in government services,. it is likely that no staff will be available within Mn /DOT to process the DBE You should be considering .the possibility that those projects let after June 15 may not Move to award within the normal 30 day window nor should a contractor plan to. start work during a shutdown of state services,. Federal acrd work under special' agreement for preliminary engineering or similar services can continue if they are in process since our agreement with the FHWA does not require