Agenda - Council - 08/12/1997 - Laserfiche WebLink

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RECEIVE BID AND AWARD CONTRACT FOR IMPROVEMENT PROJECT #96-24 (SCADA) By: Steven J. Jankowski, City Engineer Background: On June 24, 1997, the City Council authorized solicitation of bids for Improvement Project #96- 24, Water Utility Supervisory Control and Data Acquisition system (SCADA). This project entails replacing our water system controls with a new telemetry system that will allow the transmission of information between the water tower, the two well houses, public works, and the municipal building. Combined with the monitoring and telemetry equipment will be a computer interface, which will allow the recording of system information and the generation of reports. Bids were opened on July 8, 1997, and a copy of the bid tabulation is attached. Awards of the bid was anticipated at the July 22, 1997 meeting, but was tabled to allow time for the City Attorney to make a ruling on an omission on the part of the low bidder, Systems Control Services, Inc. This firm did not name the equipment manufacturers as requested in Part III of the bid proposal. While this omission could conceivably provide System Control Services with minor advantage over competitors by allowing more time to negotiate with the some suppliers, advantage most certainly would not have changed the outcome as to the Iow bid. The second low bidder was InStrument Control Systems at a base bid price of over $44,000 higher. I have conferred with the City Attorney on the above and he concurs with the conclusion that the bid is responsive, so long as the omission would not result in an advantage significant enough to change the low bidder. While staff has concerns over the large disparity in bids between the low bidder and the remaining bids, we have been assured by System Control Services that they are anxious to perform the work for the bid price. Also attached is a letter from Mr. Howard Sanford, project engineer, which states that this firm is currently completing work on a similar project for the City of Apple Valley. Based upon this experience, Mr. Sanford believes System Control Services has the ability to successfully complete the work. Attached are lettings from Mr. Sanford, dated July 22 and August 6, relative to award of this contract. Recommendation: It is staff's recommendation that Improvement Project #97-24 be awarded to Systems Control Services in the amount of $66,560, which includes the base bid and alternates A, B and C. t~C'f~i?niltoA:~io°p~:Resolution #97-08- \~ ~ receiving bids and awarding contract f Improvement Project #96-24, Water Utility SCADA system to System Control Services in the I am°unt°f$66'560f°ralternatesA'BandC' Q,-~ ~ ~CityReviewed Administrator by: