Agenda - Council - 10/14/1997 - Laserfiche WebLink

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City of Ramsey 15153NOWTHEN BOULEVARD N.W., RAMSEY, MINNESOTA 55303 PHONE (612) 427-1410 FAX (612) 427-5543 TDD (612) 427-8591 TRANSM[ITTED BY FAX #425-5636 October 10, 1997 Mr. Steve Spaid Ceres Environmental Services, Inc 3825 - 85th Avenue North Brooklyn Park, Minnesota 55443 RE: Grinding & Hauling Brush, Logs, Tree Debris Dear Steve: I am in receipt of your letter regarding the award of tree waste grinding. While I cannot verify your conversations with Bruce Bacon regarding the project, the scope remains the same as it always has been - the request for change was only in the breakdown in anticipation of leaving the resulting chips from the Pearson farm pile at the Pearson site - not grinding and hauling all to the Pearson site. My information regarding the withdrawal of your bid came directly from an e-mail message from Bruce Bacon on Thursday, October 2, 1997 and stated that you had called and left a voice mail at approximately 4:15 p.m. on Wednesday, October 1, 1997 indicating that your open bid had expired but you would be interested in re-bidding when a second bid was received. The second bid was being sought before my knowledge of your conversation with and/or voice mail to Bruce Bacon. Upon requirements from FEMA I had to obtain a second bid. This bid was sought on Wednesday, October 1, I997 by our Public Works Supervisor and was requested to be submitted in a manner that would detail the chipping and hauling separately at each site. That bid came in substantially lower than your original bid - which according to FEMA was the case in several other communities in which you withdrew your original bids and attempted to re- bid. In conversations with FEMA I was told that I did not need to consider your second bid - which according to your letter is not comparable to the other bid anyway because according to your letter today, the scope on which you submitted your second bid was not consistent with the actual scope of the project. As stated earlier, the scope had not changed, the only change was in the price breakdown for each site.