Agenda - Council - 03/12/1996 - Laserfiche WebLink

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Staff Recommendation: The 1,040 clerical hours are budgeted for 1996 at a total cost of $11,185, or $8.99 per hour plus benefits. According to our best estimate, it appears that the best way to expend the allocation is: Allocate 20 hours per month for Police Department transcription services through the balance of 1996. Allocate 40 hours per month for part-time help in Administrative Services, to be used for recording secretary duties and other clerical duties through the balance of 1996. The minutes for Planning & Zoning, Park & Recreation, and Economic Development Commissions, and the Horse Care Board and Board of Adjustment, should be reassigned to the new position created in Administrative Services. This will allow for dedication of more time to both Finance and Engineering support. The Receptionist has requested a decrease in her hours. The part-time Secretary, who was our previous Receptionist, has requested an increase in her hours. We can and should accommodate both requests simultaneously. Committee Action: Motion to recommend that Council authorize staff to advertise and hire someone to perform tape transcription services for the Police Department for 20 hours per month through 1996. Motion to recommend that Council authorize staff to advertise and hire someone to provide minute processing, filing and typing services for Administrative Services for 40 hours per month through 1996. Reviewed By: City Administrator Administrative Services Manager PC 03/12/96 Copies also distributed to: Police Sergeant I I I I I I I I I I I I I I I I I I