Agenda - Council - 03/12/1996 - Laserfiche WebLink

Home

The main disadvantage of this option is finding a person who is equally skilled in minute processing and tape transcription and is willing and able to work a varying schedule with a fluctuating work load. Another possible disadvantage is that unless hours are clearly designated to a department, the person could be heed with conflicting priorities. Another option, one that is preferred by the Police Department, is to split the hours and hire a number of people to perform the duties. Then Police could hire someone whose expertise and experience is in transcribing Police tapes, and Administrative Services could hire someone whose primary expertise is in processing accurate, objective meeting minutes and someone else at a lower hourly wage to do filing. The workload in both Police and Administrative Services would be uneven. It may be easier to schedule a contract employee for just the times when the work is available than it is to vary the number of hours for a regular employee. It may also be easier to fred someone who is highly skilled in one of these areas than it is to find someone who is equally skilled in minute processing and tape transcription. Recommendations The 1,040 clerical hours are budgeted for 1996 at a total cost of $11,185 or $8.99 per hour plus benefits. According to our best estimate, it appears that the best way to expend the allocation is: Allocate $2,880 for Police Department transcription services at the estimated level of 20 hours per month at $12.00 per hour. Allocate $5,592 for temporary part-time help in Administrative Services. This would allow for approximately 40 hours per month to be split between recording secretary duties and other clerical duties. The remaining $2,713 should be retained in the budget in case there are additional unmet clerical needs. By the end of 1996 we will have a much better idea of the number of hours needed for both departments for 1997. As soon as Administrative Services can hire someone to do commission minutes, the Accounting Clerk should be excused from taking minutes at the Park and Recreation Commission. The Receptionist has requested a decrease in her hours. The part-time Secretary, who was our previous Receptionist, has requested an increase in her hours. We can and should accommodate both requests simultaneously. The advantages of' dedicating the additional clerical hours in this manner: Avoids adding permanent staff until we have some experience in how much can be accomplished in the time allotted. I I I I I I I I I I i I I I I I I I I