Agenda - Council - 10/08/1996 - Laserfiche WebLink

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ADDENDUM TO CASE #21 AWARD CONTRACT FOR PROFESSIONAL AUDIT SERVICES By: Jessie Hart, Finance Officer Background: On July 23, 1996, the City Council authorized the preparation and distribution of Requests for Proposals for Professional Audit Services [RFP]. The Finance Committee was presented with a summary of the p~_0posals received at their September 24, 1996 regular meeting. At that time, a sub-committee, cogsisting of Finance Committee Chair Ken Peterson, City Administrator Ryan Schroeder and mo, was directed to obtain sample copies of Management Reports from the various proposing firms and review them. Each proposing finn was contacted and requested to provide at least one copy of a Management Report that would be. consistent with one issued for a city of comparable size to Ramsey. All of the proposing firm~ submitted at least one copy of a sample report. Copies of the proposals from each firm and san~ple copies of Management Reports were distributed and reviewed by each member of the sub¢committee. Ail of the proposing firms were highly qualified to perform the professional auditing services that the City has r ~.;exluested. Each firm offers expertise in their service areas and has strengths in l · · differing areas frown technical services to the production of the final reports. The Management Reports were highl.~ impressive, with the exception of one. Because the differences in services was minimal, it was necessary to rely on pricing and continuity in our d~ecision making process. MMKR, who has performed our audit for a number of years, was in the middle of the range, making them the first choice due to their previous experience with the City. The sub-committee had expressed some concerns about the level of service we could expect since their fees wer~e actually reduced from what was paid for the 1995 audit. In discussions with Partner Ken Malloy, he assured me that this would in no way affect the level of service we have or would receive tn the future. This decrease would be accomplished through staffing re- assignments. Staff Recommendation: Staff recommends entering into a three-year contract for Professional Audit Services with the firm of Malloy, Montague, Karnowski, Radosevich & Co. for the not-to-exceed prices as provided in the proposal.