Agenda - Council - 12/10/1996 - Laserfiche WebLink

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I I I I I I I I I I I I I I I I I I I FINANCE COMMITTEE CITY OF RAMSEY ANOKA COUNTY STATE OF MINNESOTA The Ramsey Finatl~ ce Committee conducted a regular meeting on Tuesday, September 24, 1996, at the Ramsey Munilcipal Center, 15153 Nowthen Boulevard NW, Ramsey, Minnesota. Members Present:: Mayor Glen Hardin Councilmember Carolyn Beahen Councilmember Sheila Beyer Councilmember Kenneth Peterson Councilmember Gerald Zimmerman Also Present: City Administrator Ryan Schroeder Finance Officer Jessie Hart Administrative Services Manager Linda Waite Smith CALL TO ORDER Councilmember P~terson called the regular meeting of the Finance Committee meeting to order at 6:02 p.m. APPROVE AGENDA Consensus was to,approve the agenda as presented. COMMITTEE rBUSINESS Case #1: AWard Contract for Professional Audit Services Finance Officer ttart stated that on July 23, 1996, Council authorized the preparation and distribution of Requests for Proposals (RFP) for Professional Audit Services. The RFP requested a three-year contract, for the City and the Fire Relief Association, with guaranteed not-to-exceed prices for each of the three years. Staff mailed the RFP to seven fa'ms which all audit cities in the Metro Area. Taut[es, Redpath & Co., LTD submitted the highest bid but they currently have most of the cities. She ~ould see a benefit to using them because of the seven-county area. They have a lap top and can cr~nnect into our system which would save staff time, etc. In 1995, we paid $15,310 - ail theI bids are less than that - including our current fmu of Malloy, Montague, Karnowski, Rado~evich & Co., P.A. She suggested to make a decision without cost being the final factor, we should see Management Reports from each of the f'n'rns for review by staff. Mayor Hardin suggested a committee consisting of the City Administrator, Finance Officer and the Chair of the FinanCe Committee, could review the Management Reports. Ms. Hart expresse.d the concern with the lower bid f'n'ms of what would happen the fourth year. If it costs $14,000 to~do the audit, they should bid $14,000. Motion by Mayor Hardin and seconded by Councilmember Beahen to schedule a meeting with the Finance Officer, Gity Administrator, and the Chair of the Finance Committee, plus anyone else who would like to attend, to review the Management Reports and come back to the Committee with a recommendation: Finance Committee/September 24, 1996 Page 1 of 4 Iql