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460 Rtr~s or OV, D£R ~47. <br /> <br /> before disposition being mentioned only paren- <br /> thetically); and ~ <br /> b) thc disposition of the motion, including--if it was <br /> temporarily disposediof (pp. 90-91, 335-336)--any <br /> primary and secondyy amendment and all adhering <br /> secondary motions t~at were then pending; <br /> 7) secondary motions that were not lost or withdrawn, in <br /> cases where it is necess;ry to record them for complete- <br /> ness or clarity--for exarch, pie, motions to Recess or to F/~ <br /> the Time to Which to ~. journ (among the privileged <br /> motions), or motions ~o Su~2end the Rules or grant a <br /> Request to Be Excused fro~ a Duty (among the incidental <br /> motions), generally orfly alluding to the adoption of <br /> [ - <br /> such motions, howevers as ... the matter having been <br /> advanced in the agenda ~n motion of.. ," or".., a ballot <br /> vote having been ordered, the tellers...'; <br /> 8) all notices of motions (pp. 118-120); and <br /> 9) all points of order and lappeals, whether sustained or <br /> lost, together with the r~asons given by the chair for his <br /> or her ruling. <br /> The la~tparagraph should state: <br /> <br />10) the hour of adjournment. <br /> Additional rules and practices relating to the content of <br /> the minutes are the followin.g: <br /> · The name of the seconder ora motion should not be <br /> entered in the minutes dnless ordered by the <br /> assembly. <br /> · When a count has been ~rdcred or the vote is by bal- <br /> lot, the number ofvotes~on each side should be <br /> entered; and when the v~ting is by roll call, the <br /> names of those voting on each side and those answer- <br /> <br />~47. <br /> <br />MINLrlTr, S; REPORTS OF OFFICERS <br /> <br />461 <br /> <br />lng "Present" should be entered. If members fail to <br />respond on a roll call vote, enough of their names <br />should be recorded as present to reflect that a quo- <br />rum was present at the time of the vote. If the chair <br />voted, no special mention of this fact is made in the <br />minutes. <br />The proceedings of a committee of the whole, or a <br />quasi committee of the wholc~ should not be entered <br />in the minutes, but the fact that the assembly went <br />into committee of the Whole (or into quasi commit- <br />tee) and the committee report should be recorded <br />(sec 51). <br />When a question is considered informally, the same <br />information should be recorded as under thc regular <br />rules, since the onlyinformality in the proceedings is <br />in the debate. <br />When a committee report is of great importance or <br />should be recorded to show the legislative history of <br />a measure, the assembly can order it "to be entered in <br /> <br />I?~' the minutes," in which case the secretary copies.},[ !n <br /> ~.~}~[ ' full in the minutes. . <br /> · The name and subject of a guest speaker can be <br /> - ~iven but no effort should be made to summarize his <br /> <br /> Minutes should be signed by the <br /> THE <br /> sIGNATURE. <br /> secretary and can also be signed, if the assembly wishes, by <br /> the president. The words t~xp~cyully submit~d~although <br /> occasionally used--represent an older practice that is not <br /> essential in signing the minutes.' ' <br /> FORM OF THE MINUTES. The pnnc~ples stated above <br /> are illustrated in the following model form for minutes: <br /> <br /> <br />