Agenda - Parks and Recreation Commission - 08/08/1996

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Case #8: l~eport from Personnel Committee 1) Draft P~licy on Commission Appointments Administrative Services Manager Waite Smith advised the Personnel Committee reviewed the proposed policy for appointing members of the City's advisory boards and commissions. Changes include the addi :ion of an interview process and panel for interview, with a recommendation to Council includin a rationale for the appointment. The Personnel Committee suggested elimination of Section ~4, ~[,erm Limits, with the intention that they will continue to deal with imposing term limits. Section ~5 requires that when a term expires, they would have to indicate if they intend to seek reappoint~ent. Another key element is that the Administrative Services Manager will be responsible to ndtify members when their term is expiring. Administrative S ~qrvices Manager Waite Smith noted another new action is Section #6 which provides availability of stipends to all boards and commissions. Charter Commission appointments were discussed with ~ revision made to incorporate reference to State Statute. With regard to the Council's intentio~a that no one would serve on more than one committee, the City Council adopted a resolution in 19,89 that indicates this is the policy unless there are compelling reasons. Adm~mstrat~ve S~erwces Manager Wrote Snuth d~stnbuted mtermew questmns to ask first time applicants and for!those applying for reappointment. The Personnel Committee suggested adding a question to help d~termine what kind ofex,p, erience the applicant has that would be relevant and also added the definiticin of the term "vacancies to better clarify that a vacancy does not exist until it has been indicated wh~ther the member is seeking reelection. The Personnel Committee instructed staff to make these reC/isions and present the revised draft at their first meeting in August. No Council action is necessary. 2) Exempt ~mployees City Administrato: Schroeder advised the Personnel Committee reviewed recommendations regarding 1996 exempt wag, ~s and requested additional information on performance evaluations, computation of base wages, not including overtime, and determination of whether one position is exempt or not. No Council actiot is necessary. Case #9: Rdquest Proposals for Engineering Services for the Extension of McKinley Street City Administratqr Schroeder advised regarding the two proposals which are likely to occur and explained that to ~uild a roadway project this year, the process needs to be initiated to obtain bids. If the project do~s not continue as currently proposed, the project will be terminated prior to awarding bids. : City Council/July 9, 1996 Page 9 of 10