Agenda - Council - 02/14/1995 - Laserfiche WebLink

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I I I I AWARD I~GINEERING SERVICES FOR EXTENSION OF SEWER AND I W&TER UTILITIES TO RAMSEY ELEMENTARY SCHOOL · By: Steven Jankowski, City Engineer I Background: It will be necessa~ for the City to extend sewer and water service to the Elementary School and the expanding MUSh area to the north and west. Staff had been authorized to solicit engineering I proposals for thi~ work. A request for proposal was sent to Hakanson Anderson Associates, Inc., and RLK Associ4tcs, Inc. Both of these consultants m currently prcformlng work for thc City on other projects. I~ addition, an RFP was also sent to John 0liver Associates of Elk River. In the past this firm w~ ' .pl'i~Uy a.surveying company; however, they have significantly expanded their professional engineering staff over the past several years, and their pro×imlty to the City suggests that they could b~a cost-effective provider of engineering services. I Ail these £mm s~bmitted proposals in accordance with the request A copy of the proposals arc a_-_achcd and s~ below. I : ~~ RLK John Oliver I Basic Servicesa : : $36,500 $31,838 $31,800 Technical Servic°s2 40,600 19,372 33,000 Soils Work2;i 13.800 7.880 13.750 ITotal Project Cost $90,900 $59,090 $78,550· ~Compensated at ,~n hourly rate with a not-to-exceed maxlmum~ I 2Compensated at an hourly rate. Figure presented is a budget estimate. Discussion: I From the proposals received, it is quite obvious that all these firms have a Clear undei'standing of the scope of the l~sic service to be provided which includes plan preparation, bidding and project management. Tlie total difference in the not-to-exceed price for this service is less than 15% between all theseffirms. The largest difference in cost occurs under the technical services. This cost is highly del~endant upon inspection costs which will be a function of the contractor process, which in turn could be significantly affected by dewatering methods, the number of crews dedicated to the ~roject and weather conditions. It is for this reason that technical services are proposed to be c.~mpensated on an hourly basis with an estimate given for budgeting purposes. Therefore, this cCst estimate should be evaluated as a best guess and not viewed as a firm project cost. Reeommendati m: It has been past l~°Ucy to award engineering contracts to the firm submitting the lowest not-to- exceed price for basic engineering services. Based upon this policy, I would recommend award for engineering sdrvices on this project be r~aa_e to John Oliver and Associates, Inc. zo3