Agenda - Council - 03/28/1995 - Laserfiche WebLink

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I I I I I I I I I I I I I I '1 I I I I REVIEW INFORMATION REGARDING SQUAD By: Jessie Hart, Finance Officer Background: CASE # ,.~ ROTATION During discussions regarding the replacement of four squads during the Finance Committee meeting on Januiu3r 24, I995, there were some Committee members that questioned why the squads were bein~ replaced at 60,000 to 70,000 miles, or approximately every two and one-half years. In additiof~ to that question, some of the members questioned whether there was a rotation plan in place, and. if so, what was it based on. This case is being provided at this time to address and discuss thos~questions. R~placement In the past, the sq 150,000 miles. It the squads at abo~ values from the 1~ policies for reph Management and l uads in the City fleet had been kept in service as patrol vehicles for 100,000 to :had been determined several years ago that it was most cost effective to replace it 60,000 to 70,000 miles. This determination was based on utilizing "trade-in" afional Automobile Dealers Association book (blue book) as well as utilizing' cement based on discussions with agencies such as Hertz, Avis, 3M Fleet ~lk River Ford. The analysis inco_.~tpOrated age and mileage at various levels, maintaining the assumPtion the squad would be traded ~tther than rotated !nto the Administrative fleet. Based on this analysis, it was determined that t~e squads should be replaced, or rotated at 60,000 to 70,000 miles which'wOuld provide the highe~13 trade in value when compared to replacement costs, and caused the replacement at about two and ~e-half years because of delivery and set-up time frames. Rotation Based on the replltcement analysis, it has been the practice the last couple of years to rotate the squads at the 60, .d}00 to 70,000 miles, or approximately every two and one-half years. This has been done based oh the current size of the fleet. In response to thelCommittee's questions regarding a rotation plan, Sergeant Gustafson prepared' the attached infom~ation for squad rotation through the year 2000. The informatiOn includes analysis at the sa~e number of squads as currently exist and with additions to increase the number of squads and the Costs associated with each level. Committee ActiOn: None required at this time - for information and discussion °nly. Reviewed By: Copies distributed to: City Administrator i Police Chief Finance Officer Sergeant Gustafson FC: 03/28/95