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<br />By:
<br />
<br /> CITY HALL REMODELING
<br />Ryan Schroeder, City Administrator
<br />
<br />CASE #
<br />
<br />7
<br />
<br />Background: ~
<br />
<br />This issue impadts all Staff housed in City Hall. Those Staff have all been notified of the plans
<br />to redesign and ~ill have seen this case and concept drawings prior to the meeting. All Staff
<br />was given the o~portunity for input. The Police Department have received the two concept
<br />plans prior to th~s case.
<br /> ?
<br />On May 25, 19~3, the City hired the firm of Boarman, Kroos, Pfister and Associates to
<br />conduct a spacd, needs study for Public Works, Police, and Fire facilities. The study was
<br />completed in July 1993. The study provided for the following projects and costs (both hard
<br />
<br />and soft costs):
<br />
<br /> Public Works
<br /> Police
<br /> Fire
<br /> City Hall
<br /> Total fadility needs ranged from:
<br />
<br />$1,333,800 to $2,442,700
<br />$1,198,400 to $1,341,800
<br />$286,900
<br />$0 to $305,900
<br />$2,819,100 to $4,034,100
<br />
<br />A year later, th~Minnesota Sawdust Plant at 14100 Jaspar Street N.W. became available. We
<br />purchased the b~ildings and grounds (to house the Public Works Department) for $310,000
<br />and budgeted $$80,000 for remodeling. The $590,000 cost is a significant savings over new
<br />construction, bOt does not include shop equipment (which is part of the capital budget
<br />discussion each !year).
<br />City Staff has been deliberating over the prospect of meeting facility needs of the other
<br />departments no~v that Public Works appears to be taken care of. Projected in the Capital
<br />Improvements ~rogram are planning allocations of $40,000 in 1996 and 1997, with a
<br />$1,100,000 prol~'osed construction project in 1998. It is important to note, however, that there
<br />is not an identif~d funding source for this project.
<br />
<br />This spring, Ra~nsey hired an intern, Beth Malaby, with architectural background. Given this
<br />opportunity, sh~ was assigned to the project of providing City Hall remodeling scenarios
<br />utilizing our existing building footprint. She has provided two preferred Police Department
<br />remodeling sch{matics which are attached for your review. Metro Systems, an office supply
<br />company, will l~e supplying schematics for modular furnishings for Community Development,
<br />Administrative ~ervices, and the Finance Departments. The same will occur for the Police
<br />Department sh4uld a project go forward from this point, (At the time of this writing, the
<br />furnishing concepts are not yet available, but will be included herein.)
<br />
<br />The intent of t~e above is to provide for our facility needs (but for Public Works dealt with
<br />earlier, and fir~ over the next ten years. It is further intended to work within the existing
<br />facility fund bal~ance of $130,000 in order to avoid an expenditure for a new Police Department
<br />or City Hall exI~,ansion in a much greater cost. It is expected that the Fire Department will need
<br />to be reviewed tn the near term for either expansion of the current facility or a satellite station
<br />outside of this durrent proposed project. All Staff persons affected by this proposal have had
<br />the opportunity )'or input into design concepts. At this point, all Staff has not seen the finished
<br />drafts.
<br />
<br />Police Denartment
<br />
<br />One of two cogcepts are suggested to allow for expansion of the Police Department. The
<br />concept preferr~, d by the department is to expand their existing space utilizing the Council
<br />Chambers. Th~ result is shown as Exhibit "A", which would result in moving the Council
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