Agenda - Council - 11/28/1995 - Laserfiche WebLink

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The Finance Department has been trained in payroll, accounts payable, general ledger and soon -cash receipting/accounts receivable: It is anticipated that we will prepare the next payroll on the new system. We have been inputting payroll after-the-fact since the end of September so that we were sure the correct processes were taking place and so that we had a clean quarterly cut-off. We would like to try and mn the next accounts payable b'atch parallel on the new system. It is planned that all systems will be operational and running by the end of the year, with the exception of the permit system which will be done early in 1996. While this is a bit later than I had hoped, it has been beneficial to not rush any of the processes so that all have a good understanding. The last step for the Police Department computerization is the connection of their new PC's to the existing TI990 which allows the connection to the State system. This should take place within the next two weeks as it requires coordination with MASYS and our computer consultants. All security measures have been taken to guarantee that information that should be accessed by only police personnel will indeed only be accessible by them through only the machines located in the Police Department. We are still monitoring the budget closely and anticipate the addition of one more PC for the permits module and a laptop for the Police Department prior to year-end. Sale of Sum. lus Property Recently the City Council authorized the sale of surplus property. We recently advertised and opened bids on the surplus vehicles that we had due to replacement and rotations of the fleet.. We had placed minimum bids on the vehicles and based on the minimums should have recognized sale proceeds of $5,500.00. We received at least two bids on each vehicle and alt bids received were at or above the established minimum values. After the bids were opened and tallied,: we realized proceeds of $8,109.77 which is approximately $2,600.00 more than anticipated. The proceeds will be placed in the Equipment Replacement Fund. I I I I I I I I I i I I I I I I I