Agenda - Council - 08/09/2011 - Laserfiche WebLink

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CC Regular Session 7. 5. Meeting Date: 08/09/2011 By: Brian Olson, Engineering/Public Works Title: Consider Award of Contract for Improvement Project #10-22, Ramsey Municipal Parking Facility Background: Improvement Project #10-22 consists of the expansion of the existing Ramsey Municipal Parking facility that will provide an additional 200 parking stalls in a four story parking ramp. Authorization to advertise for bids was ordered on April 12, 2011, and bids were opened on Tuesday, June 21, 2011. The purpose of this case is to provide the City Council with the information received during the bidding process and determine a direction regarding the Contract provisions for the construction of this parking ramp expansion. Five (5) bids were received and ranged from $2,734,000 to $3,560,000. A summary of the bidding is as follows: Bidder Amount of Base Bid with bid alternate • Knutson Construction $2,734,000 • Adolfson & Peterson, Inc. $2,953,200 • Donlar Construction $3,190,000 • Sheehy Construction $3,368,300 • Shaw — Lundquist Associates, Inc. $3,560,000 • Engineers Estimate: $4,100,000 Staff is recommending a 5% construction contingency to deal with issues and change orders that arise as the project progresses. This amounts to $136,700 that would be allowed for construction change orders that could be approved by Staff. This brings the total of the construction with add alternates to $2,870,700. Attached to this case is a resolution that would outline a process to establish the levels of authority for dealing with those change orders in a way that is similar to how we are handling the change orders for the first phase of this project as well as the Armstrong / Bunker Lake Boulevard project. Any change order that exceeds those levels will come to City Council directly and could change that authorized amount. Additionally, there will be a Contract for specialty inspections that will need to be provided as the construction engineering provided with LSA Design's contract did not include this amount since they do not perform this type of activity. This work is proposed at $55,453 as outlined in the attached letter from LSA Design. Observations: With the recently approved Governor's bonding bill and the attached report from the Met Council, the rail station money is becoming a reality. Met Council action is scheduled for August 8th (Transportation Committe) and August 24th (Met Council Full Board). Utilization of this CMAQ grant will require that there is 350 stalls available for transit use. This ensures that there is adequate parking available for the rail station to be successful. Council should also note the attachment of the Anoka County Regional Rail Authority Agenda for August 9th that includes allocating funding for the Ramsey Station. There is one bid alternate that is provided as part of this bidding process. If you recall, we gave the Contractors more flexibility in their completion date allowing them to finish in 2012. With a state shutdown over and a recommendation from LSA Design to award the contract to Knutson with Alternate A, Staff recommends that the contract be awarded to Knutson Construction for $2,734,000 for the reasons outlined in the attached memo from LSA Design. Jim Lasher from LSA Design gwill be available for the meeting on Tuesday night. Recommendation: