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Metro District FY 2013 Municipal Agreements Program Solicitation <br />April 28, 2011 <br />Page 2 of 3 <br />A great deal of planning must occur to ensure that the proposed projects are developed into designs <br />that meet the needs and requirements of all involved parties. Preliminary discussions with the <br />appropriate Mn/DOT Area Manager and/or Area Engineer and Cooperative Agreements Engineer are <br />an essential part of this planning For the proposed planning timeline see the April 2011 version of the <br />Municipal Agreement Program, Planning and Programming Guide. It is posted on the Metro State Aid <br />website, Municipal Agreement page: http://www.dot.state.mn.us/metro/stateaid/cooperat.html <br />Project proposals need to be submitted by July 29, 2011 to be considered for the FY 2013 program. <br />Proposals are routed internally at Mn/DOT for comment and then returned to submitting agencies for <br />modification as applicable prior to selection. It is anticipated that the actual project selection will <br />occur in November of 2011 with the funds becoming available July 1, 2012. <br />The following items need to be included in the submittal package, please submit 10 copies of each <br />item and either provide an electronic version of the package or a link to an electronic version. <br />Portable Document Format (PDF) is preferred. This number of copies and the electronic version <br />allows a quicker review by Mn/DOT functional areas allowing more time for the submitting agency to <br />prepare its final submittal. <br />1. Request letter from the local agency describing the project and requesting funding from the <br />Municipal Agreement Program. Included in this cover letter should be the requested amount of <br />Mn/DOT funding as well as the trunk highway and local roadway benefit(s).[Attached to this cover <br />letter should be any supporting documentation (studies, reports, Intersection Control Evaluations <br />(ICE), etc)] <br />2. A geometric layout of the proposed project. This should be as detailed and complete as possible <br />so that a clear picture of the proposed project and benefits are shown. A Mn/DOT "staff approved" <br />layout may be required later as part of the project development depending on the type and complexity <br />of project. Work types that require a Level 1 layout require a preliminary layout in Mn/DOT format. <br />Layout criteria can be found at http://dotapp7.dot.state.mn.us/edms/download?docId=636152 . <br />Consideration should be given to starting the layout development and approval process prior to project <br />selection due to the time required for review and approval. <br />3. Cost estimate. This should include the total project cost, the contribution from any partners and <br />the amount requested from the Municipal Agreement Program. <br />4. A signed Local Agency Resolution stating that the local agency is requesting funding from <br />Mn/DOT through the Municipal Agreement Program and if funding is provided, the local agency will <br />complete the project. This document must include the appropriate signatures, seals etc. <br />5. A "one page summary" of the project listing reasons for the project, benefits and proposed <br />costs. Include whether there is an opportunity to advance the work and/or leverage local and/or <br />private funding as applicable. This document will be used as a quick reference during the actual <br />selection process. <br />An equal opportunity employer <br />