Agenda - Council - 08/23/2011 - Laserfiche WebLink

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CC Regular Session 5. 7. Meeting Date: 08/23/2011 By: Patrick Brama, Administrative Services Title: Council Dias --bid selection Background: City staff was made aware of two issues that council members have with the council dias (the desk the council members sit at inside the council chambers). • Issue 1: This is in regard to the low visibility of council members from the audience due to the frontal/facade height of the council desk. • Issue2: This is in regard to the insufficient leg space that the council desk provides; which may not allow council members sufficient leg/knee clearance. In an attempt to address both issues stated above, city staff presented contractor bids on two separate possible alterations to the dias on July 12 at a City Council work session. • Option 1: lower the desk facade/front by 3 inches. (Establish better visibility of council members) • Option 2: raise the desk platform by 2 inches. (Establish more clearance for legs/knees) Observations: After discussion in a City Council work session on July 12, staff recieved direction to get final bids on option #1 (dropping the desk facade by 3"). If the desk top is dropped the tops of the computer monitors will be exposed. Staff has also provided a remedy for that problem: a LCD wall mount. This mount would allow monitors to be dropped about 3 inches. NOTE: the old fixed mounts do not allow you do drop the height of monitors. Again, based on input from the City Council work session, staff will install these wall mounts in conjunction with dropping the facade of the desk by 3". Attached to this case is a report. In the report is a visual depiction of the two options referred to above. Also included are the bids from three contractors. Recommendation: Staff recommends that TimberCreek is selected as the contractor for this project. Some of the major reasons for the recommendation of TimberCreek: • Will take the most precaution with respecting and preventing damage to their environment (chamber dias) • Will not need to add a piece of trim because they can make the original cut (reduction in bid price by $480, $1,800 final) • Has taken the most time to understand the job; and has taken into account the complexity of the desk • Will take the most time to prep and clean the site • Will reduce their bid amount if the job goes quick (i.e. if it takes them less time than they expect they will charge less)