Minutes - Public Works Committee - 07/19/2011

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City Administrator Ulrich added for the transition policy is to stop the service first and tell people they are responsible for shoveling their sidewalk if they want to but we will not enforce it. Stopping that service will create some neighborhood pure pressure to shovel those walks, then phase in heavy handed implementation and maybe two to three years down the line see how it works. Consensus of the Committee is for townhome developments to maintain their own sidewalks. Case #5.3: RFP for Parking Ramp and Parking Lot Snow Removal at the Municipal Center Street Supervisor Remer is asking for going out for RFP's for snow removal of the parking ramp and the three parking lots at the municipal center. City maintenance staff would still do the sidewalks around the municipal center. Street Supervisor Riemer also wanted the Committee to know that as part of the contract the parking ramp would need to be done by 5am for the bus service. Motion by Councilmember Elvig, second by Chairperson McGlone to recommend RFP for contracted snow removal services for municipal parking ramp and parking lot at the municipal center. Motion carried. Voting Yes: Chairperson McGlone and Councilmembers Backous and Elvig. Voting No: None. Case #5.4: Review Dirt Road Elimination Policy Public Works Street Supervisor Riemer reviewed the staff report and stated that we are down to about 1.5 miles of dirt road. Of the two that require the most maintenance is Xenolith Street on the north end of town and Beatty Avenue on the south end of town, both have bad drainage and gets numerous request for grading and maintenance in these areas. He stated if we were to continue with the policy these would be the two areas he would like to see concentrated on if possible. He also explained it takes about 3.5 hours to do all the dirt roads in our system. Staff is asking for prioritizing the streets if we were to continue with this program Councilmember Elvig wants clarification that the policy is if they want to petition the City would put 50% in to create incentive and asked if any of these people have come forward. Councilmember McGlone stated asked if we were going to go ahead and initiate a road project are these already listed in our CIP. If we are talking policy perhaps as part of our policy is to add these to our CIP and may have a different funding in the future. Councilmember Backous asked does that require a letter to those residents, Street Supervisor Riemer stated that staff just wanted to make the Committee aware that those roads are out there and is asking if there is any priority. Public Works Committee /.July 19, 2011 Page 4 of 6