Agenda - Council Work Session - 09/27/2011

Home

CC Work Session 2. 1. Meeting Date: 09/27/2011 By: Diana Lund, Finance Title: Fee for Police Services at End Zone Tent Party on June 3, and June 4, 2011 Background: On June 3 and June 4, 2011 the Ramsey police had two officers provide a total of 20 hours of coverage at the tent party held at the End Zone Bar & Grill. Per the city's schedule of rates, fees and charges, End Zone Bar & Grill was billed for the police coverage at 2.75 times the officer's regular hourly wage or for a total billing of $1,790 which equates to $89.50 per hour of coverage per officer. The city's policy of charging the 2.75 times staffs regular rate of pay was established in the early 1990's and is adopted annually by ordinance as part of the City's Schedule of Rates, Fees and Charges. The 2.75 is to cover the overtime rate of staff, medicare, social security, pera, worker's comp, and overhead costs such as additional administration fees - invoicing, postage, insurance, gas, wear & tear on vehicles, etc. Gary Gruber, owner of the End Zone contacted the city that he is not in agreement of the amount charged and feels that it is too high. The City Clerk and the Police Chief were the the parties present when Mr. Gruber filled out the respective paper work for the tent permit. The Police Chief noted on the bottom of the permit that the city's rate was 2.75 X staffs hourly rate. This documentation, also a listing of other organizations that have used city police services and amounts billed were sent to Mr Gruber. Attached is the documentation that was mailed Mr. Gruber. End Zone is one of the properties that is listed as delinquent and is on the city's certification list, of which, the public hearing will be held at tonigh't meeting. Notification: Mr. Gruber asked to address city council regarding the billing he received for police services and will be present at the worksession. Funding Source: Police services are paid from the respective overtime and benefit accounts of the Police Department. Council Action: Discussion of invoiced billing in relation to police services for tent party held at End Zone Bar and Grill on June 3 & 4, 2011, and in the process of being certified to 2012 property taxes. End Zone Letter Attachments Form Review Inbox Reviewed By Date Jim Way Jim Way 09/20/2011 02:35 PM Kurt Ulrich Kurt Ulrich 09/22/2011 02:23 PM Form Started By: Diana Lund Started On: 09/20/2011 11:37 AM Final Approval Date: 09/22/2011