Agenda - Council - 08/22/1994 - Laserfiche WebLink

Home

DIS( CASE :USS USE OF CITY OWNED AND OPERATED FACILITIES By: 3essie L. Hart, Finance Officer Background:' Ttm attached letter from Nancy Poland, ExLension Co-Chmu~ for the Anoka 'A;omen of Today. was received or, .]Olv ?, ]994. 'Thc letter was sent as a response to the manner in which the organizafion~ vChi'ch is forrrung a Ra_rnsev branch, would t>e "charged" if they utiiiz~ the MunicipaJ Center as their monthly meenng place. The information regarding use of the facility that was provide_xt to the organizanon is as follows: The organization would be required to pa.,,' a g75.00 damage deposit fee. This fee would conunu~ to roll forward to all future "events" unless a need for extra cleaning or damage repair r~suhed after a scheduled event. An additional damat~e deposh would be re_..quir~ on}v after such an occurrence. The damage deposil would be ful)v refundable upon mrminat/on of the organizanons use of the Municipa] Center as a meeting place. The organization would be required to pay a gl5.00 dollar kc>, deposit fee for each kev the), require. This fee is refundable upon return of all keys issued or would be used to mplacekeys that had been misplac~ or lost. 3) The organization would be required.to pay S20.00 per event for use of the Municipal Center since it would be made up primarily of Rarnsev residents. This is to help cover the cost of a~leaning, upkeep and operating expenses for keeping the facility open dunng other than regulm- business hours. Al) of the above policies are those that are smcr3v apt>iie~ to ail or~mnizations requesting use of the Municipal Centkr and Park Center. The only exceptions that are r~ade is for senior cinzens and in the case of grou~s that are specifics/ly youth onemed, for w. hich the per event fee is waived. The orig-mal pO~cy for the use of the Municipal Center was developed and adopted in 1988 by Resolution #88,-~19. This potty deraiied the Use and P'rionry of I0se; Reservanons; Fees an~ Deposits; Hour~ of Use; Use of ?urmmre and .Eq..uipment; Smoking; Storage; Liabiiiry for Damage; and Alcohol los~, regarding the use of the Municipal Center. At-cached for your reference is a cop>, of that policy. Tine oriDnaJ policy states the following in regard to Fees and Deposits: "in order to meet the mmnmnance costs which result ~om continued use of these faciiines, a .ly'~r day non-refundable fee is charged for all reservations of the Ramsey Municipal Center except g0vernmenr, al functions and usc by senior citizen g-roups." The exemption,for the senior citizens was a result of the funding that was obtaine& and the resmcfions arra~h~ to that funding, for the remodeling and use of the now "seniors area" in the lower level of th~ Municipal Center. During 1990, the Park Commission developed a set of policies.and procedures for the use of park areas and facilities. The Ramsey City Council accepted the policies and procedures as they had been recommended by the Commission. Included in these policies and procedures was the exemption for yrbuth and youth organizations. The CiD, also imr>lemented this policy for the use of the Municipal Center.