Agenda - Council - 09/27/1994 - Laserfiche WebLink

Home

}~ESER VATI~NS Reservations may be made no more than six months in advance with the exception of annual lease arrangements.; Governmental t~Unctions normally are scheduled at a minimum of three days in advance. However, this requireme_ht may be waived if the need is great or an emergency exists. Governmental functions~rn,.a~y~ ~upersede any other use with or without reservations if (1) three days notice is given; uno t~-J ihere is no other practical alternative. An attempt should be made to find other alternatives and!give three days notice whenever possible. Organized grou~.s wishing to enter into an annual lease may do so by making application in writing at least 60 days [m advance. Annual leases will be granted only to organized groups providing or whose purpose!is to provide a public service. All leases will be reviewed annually, prior to renewal, for comphance w~th thIs pohcy. Organized grou~s or the general public may make reservations for use of the facilities in writing · least 14 days m advance of the event. FEES AND DEPOSITS The permit is v~Iid only for the date and time specified and must be in the possession of a responsible puny;tat each event. In order to meet }he maintenance costs which result from continued use of these facilities, a per event, non-refundable fee is charged for all reservations of the facilities, except for the following groups/functions( a) Governmental functions b) Senio~citizen groups c) Youthlor youth oriented groups (e,g., Bo), or Gi~l Scouts; RYAA) This rate will be based on a resident versus non-resident basis and will be reviewed and adjusted periodically by Cdmncil resolution. Groups that enter into a one year lease for use of the facilities will be charged th~ per event, non-refundable fee at one half of the normal rate, payable at the time the }ease is entered., into. Keys may be issued for access to the facilities with a key deposit that is refundable upon return of the key. 'This aleph, sit will be reviewed and adjusted periodically by Council resolution, Transfer of the key to anoth'¢r individual or ~oup is not allowed. Keys cannot be duplicated. Violation of this policy will re~uh in forfeiiure of your deposit and result in revocation of your reservation privilege. Refundable damage: deposits will be charged to all group using the facilities. This deposit will be returned upon sati};factory inspection after the event., GrOups entering into one-year leases or renting a facility f~ more than one event can roll the damage deposit forward until termination of the lease or the ehd of the scheduled events. This deposit will be reviewed and adjusted periodically by Co}ancil resolution. It is the responsibility of the group utilizing the facility to clean-up the area u{ed, to lock all doors, and turn off all lights before leaving the faci}ity. The need for additional clearling or other maintenance could result in the retention of all or a part of the damage deposit.