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Minn. Stat, § 412.151, subd. 1. <br />See Statement of <br />Meeting Minutes, Office of the <br />State Auditor. <br />CHAPTER 7 <br />• The votes of each councilmember, including the mayor. <br />Ordinances, resolutions, and claims considered by the council do not need <br />to be fully detailed in the minutes if they appear in other permanent records <br />kept by the clerk and can be accurately identified by the description given <br />in the minutes. <br />The Office of the State Auditor has recommended that meeting minutes <br />include the following information in addition to the information required by <br />state statute. <br />• Type of meeting (regular, special, emergency, etc.) <br />• Type of group meeting (whether the meeting is a meeting of the <br />governing body or committee, for example). <br />• Date and place the meeting was held. <br />• Time the meeting was called to order. <br />• Approval of minutes of the previous meeting, with any corrections. <br />• Identity of parties to whom contracts were awarded. <br />• Abstentions from voting due to a conflict and the member's name and <br />reason for abstention. <br />• Reasons the governing body awarded a particular contract to a bidder <br />other than the lowest bidder. <br />• Granting of variances and special use permits. <br />• Approval of hourly rates paid for services provided, mileage rates, <br />meal- reimbursement amounts, and per -diem amounts. <br />• Listing of all bills allowed or approved for payment, noting the <br />recipient, purpose, and amount. <br />• List of all transfers of funds. <br />• Appointments of representatives to committees or outside <br />organizations. <br />• Reports of the officers. <br />• Authorizations and directions to invest excess funds, information on <br />investment redemptions and maturities. <br />• Time the meeting concluded. <br />3. Making an adequate record <br />It is very important to make an adequate record of council decisions and of <br />the factual information on which councilmembers base their decisions. <br />Minutes are the primary record of the decision - making process and are <br />critical if council actions become subject to judicial review. <br />HANDBOOK FOR MINNESOTA CITIES This chapter last revised 8/2011 7:25 <br />