Agenda - Council - 10/11/2011 - Laserfiche WebLink

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CC Regular Session 6. 1. Meeting Date: 10/11/2011 By: Tim Himmer, Engineering/Public Works Title: Public Hearing and Levy of Special Assessments for the 2011 Street Maintenance Program Background: The 2011 Street Maintenance Program consisted of six individual projects addressing the maintenance needs on 13.47 miles of City streets. Projects 11 -01 through 11 -04 addressed 11.93 miles of City streets, and received a crack fill/sealcoat maintenance improvement. Projects 11 -05 and 11 -06 addressed 1.54 miles of City streets, and received a one and one -half inch (1 1 /2 ") bituminous overlay on top of the existing bituminous pavement. All projects have been substantially completed and the final costs have been determined. It is City policy to assess 50% of the project cost to the benefited property owners for overlay projects. The crack fill/sealcoat assessments were also previously assessed 50% of the project cost; however the assessment on this type of maintenance work is being phased out over the next several years. This year the assessment for crack fill /sealcoat work is 22% of the project cost. The remaining portions of these projects are financed through City general funds and Municipal State Aid (MSA) funds. IP 11 -04, which includes an MSA street, is proposed to be assessed the average amount assessed to other projects receiving the same improvement. Below is a summary of the assessments proposed on each project, along with a comparison to the estimated costs mailed to property owners prior to the April 12, 2011 public hearing. In most instances the actual costs were less than those estimated in the feasibility study; with the exception of the overlays, which were slightly higher due to more patching being required. Project Description Crack Fill /Sealcoat 11-01 River's Bend 3rd & 4th 11 -02 Riverside West 11-02 Ford Brook Estates 11-02 Section 6 & 7 (unplatted) 11-02 Section 16 (Welcomes Road) 11-02 Hall- Anderson Acres 11-02 Forest. Hideaway 11 -03 Oakridge Estates 11-03 Alpaca Estates 11-04 MSA - Xkimo Street Overlay 11-05 157th Lane 11 -06 Oak Run 11-06 Stanhope River Hills 11 -06 Oakridge Estates $ 61.20 $ 150.85 $ 150.85 $ 150.85 $ 150.85 $ 150.85 $ 150.85 $ 225.12 $ 225.12 $ 168.60 $ 1,624.10 $ 2,264.10 $ 2,264.10 $ 2,264.10 Information Final Proposed Estimated Assessment Assessment from Feasibility Study % of Estimate $ 66.00 92.7% $ 164.00 92.0% $ 164.00 92.0% $ 164.00 92.0% $ 164.00 92.0% $ 164.00 92.0% $ 164.00 92.0% $ 244.00 92.3% $ 244.00 92.3% $ 183.00 92.1% $ 1,621.00 100.2% $ 2,260.00 100.2% $ 2,260.00 100.2% $ 2,260.00 100.2% Recommendation: Following the close of the Public Hearing adopt the attached resolutions which levy special assessments on Improvement Projects #11 -01 through #11 -06.