Agenda - Council - 10/11/2011 - Laserfiche WebLink

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(Code 1978, § 2.03.02; Ord. No. 92 -04, 6 -12 -1992; Ord. No. 97 -10, 8 -11 -1997; Ord. No. 03 -03, 3 -17 -2003; Ord. No. 03 -42, 11 -17 -2003; Ord. No. 06 -12, § 1, 4 -11 -2006; Ord. No. 09 -07, § 2(2.03.02), 5 -12 -2009) Sec. 2 -157. - Organization, meetings, etc. (a) Regular and special meetings. Regular meetings of boards and commissions shall be held with a date and time determined by the board or commission. Special board and commission meetings may be called by the chairperson, vice - chairperson or any two members of the board or commission as deemed necessary. (b) Open meetings, meeting minutes and expenditures. The board or commission shall follow Robert's Rules of Order, Newly Revised, for the transaction of business. On or before January 1 of each year, the board or commission shall submit to the city council a report of its work during the preceding year. (c) Amendment of order of business. The order of business may be varied by the presiding officer or upon board or commission motion, but all public hearings shall be held at the time specified in the notice of hearing. (d) Agendas. An agenda of business for each regular meeting shall be prepared by the clerk or the clerk's designated representative and filed in the office of the clerk. The agenda shall be prepared in accordance with the order of business and copies thereof shall be delivered to each board or commission member as far in advance of the meeting as time for preparation will permit. No item of business shall be considered unless it appears on the agenda for the meeting, but the commission or board may, in its discretion, consider matters not appearing. (Code 1978, § 2.03.03; Ord. No. 92 -04, 6 -12 -1992) Sec. 2 -158. - Chairperson and vice - chairperson. (a) Election. The board or commission may create and fill offices as it may determine and create subcommittees as it deems necessary to accomplish its purpose. (b) Chairperson duties. A chairperson shall be selected annually by a majority vote of the board or commission from its appointed members and may be removed by a majority vote of the board or commission. The chairperson shall have the following responsibilities in addition to those otherwise described in this section: (1) Preside over all meetings of the board or commission. (2) Appear or appoint a representative to appear, as necessary, before the city council to present the board or commission's viewpoint on matters as it relates to business under consideration by said board, commission, or city council. (3) Review all city council and other advisory board or commission minutes and inform the board or commission of matters relevant to its function. (4) Provide liaison with other governmental and volunteer units on matters relating to the board's or commission's function. (5) Ensure preparation of agendas for each board or commission meeting. (c) Vice - chairperson duties. The vice - chairperson shall act in the absence of the chairperson and shall perform the duties of the chairperson whenever the chairperson is unable to attend a meeting, has resigned or is incapacitated and until a new chairperson is elected. (Code 1978, § 2.03.04; Ord. No. 92 -04, 6 -12 -1992)