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CC Regular Session <br />Meeting Date: 10/11/2011 <br />By: Grant Riemer, Engineering/Public <br />Works <br />Information <br />Title: <br />Consider Proposals for Snow Removal at the Parking Ramp and Municipal Campus <br />7.5. <br />Background: <br />At the July PW committee meeting staff asked permission to go out for RFP's for snow removal services for the <br />Parking Ramp and The Municipal Center Campus. With the construction of the Ramsey Rail Station and future <br />residential projects in the COR, staff felt that the demand for services was more than we could accommodate with <br />our current staffing levels. At present time the city mechanic and PW street supervisor handle the majority of the <br />snow removal at the municipal center. This system works well, but can be disrupted with any complication in the <br />rest of our citywide snow removal operations. If there are any mechanical break downs or other issues that need <br />attention, staff is pulled away and may be delayed in returning to finish the snow removal. <br />Observations: <br />With the snow removal services contracted out staff would be free to concentrate their efforts on the rest of the <br />operation and problem that arise. Building maintenance staff would also be freed up to concentrate on their normal <br />duties. The contract would include snow removal services for the ramp, ramp access road,open stair wells, <br />sidewalks and all surface parking lots. The quotes will be based on an annual fee, and the contract would be two <br />years in length. Bids are due October 10 and the winning bid will be presented to the council on October 1 lth for <br />consideration. The contract proposal is attached to the case. <br />Recommendation: <br />Motion to council to accept the bid presented at the October 1 lth meeting and enter in to a contract for snow <br />removal services for the Municipal Parking Ramp and the Municipal Center Campus <br />Funding Source: <br />Contracted services 6489 -0312 <br />Council Action: <br />Accept bid of successful bidder and enter into a contracted services agreement. <br />Snow removal agreement <br />Attachments <br />Form Review <br />Inbox Reviewed By Date <br />Kurt Ulrich Kurt Ulrich 10/06/2011 02:58 PM <br />Form Started By: Grant Riemer Started On: 09/23/2011 09:18 AM <br />Final Approval Date: 10/06/2011 <br />