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10/25/11
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Meetings
Meeting Document Type
Agenda
Document Title
Finance Committee
Document Date
10/25/2011
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One change will be related to the City's Park Fund. This fund is currently classified as a Special Revenue Fund. <br />Under GASB 54, this fund no longer meets the definition of a Special Revenue fund, as there are no specific <br />revenue sources. <br />The fund will still be tracked separately, but for reporting purposes, will be reflected under General Fund <br />Activities. Another fund that will be reclassified is the Trott Brook Cemetery Fund. The majority of <br />the expenditures in this fund are capital related - fencing, head stones. This allows the City to reclassify the fund to <br />a Capital Projects Fund. This does not change how the City uses the Fund; it only changes what section of the <br />CAFR it is presented in. <br />The second change is related to fund balance commitments. To meet the Special Revenue Fund definition, a fund <br />must have "specific revenue sources that are restricted or committed to expenditure for specified purposes ". This <br />requires the Council to adopt a resolution "committing" specific revenues to each of the special revenue funds prior <br />to the end of the year. The attached resolution gives the anticipated fund balance classifications for each <br />Governmental Fund. This document may change as we go through the audit process and determine other revenues <br />that fall under a specific category. The commitments made by the Council cannot change without Council taking <br />similar action to remove them. <br />The final change of note is related to the City's Fund Balance Policies originally adopted on February 22, 1994 and <br />last amended on April 13, 2010. The Fund Balance Policy needs to be revised to authorize the City Administrator <br />and /or Finance Director to assign fund balance to reflect the City's intended use of funds. This does not change the <br />authority to actually spend resources, but to assign resources for a presentation standpoint only. The Fund Balance <br />Policy also needs to include how the City intends to use its resources when multiple categories of fund balance are <br />available. There have been several minor changes made to reflect the new terminology used in GASB 54 and to <br />reflect how funds are currently being used. Again, the revised policy does not change how the City conducts <br />business or the General Fund reserve Changes to the policies have been highlighted in the attached resolution. <br />
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