08/30/11 Work Session - Laserfiche WebLink

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Commissioner Backous explained when he brought this issue forward it was to review the contract and not terminate it. Discussion ensued regarding the sequence of events in projects. It was noted projects start because of one interested party and it could be six months later when they come back to discuss further. The first discussion may have been very informal and fact gathering with the Development Manager. If there is further interest, it gets moved into more meetings. The idea of the project can change over this time, and while they are brought forth to the HRA, discussions may have overlapped and the perceptions of the sequence can be different. Commissioner Strommen pointed out there are seven individuals making up one body and not everyone can be involved in everything. City Administrator Ulrich stated the specific projects and commissions should be negotiated. The contract that Executive Director Nelson administers serves as a rule for everyone. He suggested any interested parties use Executive Director Nelson as a contact point. By nature, a lot of what is worked on is confidential, involves judgment calls, and Staff must be trusted to do their job. Commissioner Ramsey noted if Mr. Lazan does not approve of a proposed project, he would not spend time on it because he would not get paid. He has incentive to bring good, solid projects to the City. City Administrator Ulrich said the staff has taken positive steps to bring decision makers together, and is committed to working forward with more solid communication. Commissioner McGlone stated he has no issue with the contract for the Development Manager. He said he did take issue with the City Attorney stating that what was done at the last meeting, adding an agenda item at the last minute, was done correctly. He said he thinks the public deserves to know what is on the agenda as planned and any agenda item should be made public before the meeting. Commissioner Backous agreed and said he would like time to talk to staff about the agenda items beforehand as well. Development Manager Lazan said the Flaherty deal has had a lot of discussion. He explained he did not want to write a 30 -page case, and the Commission didn't want to read it. He said the idea was to keep it in front of the Commission and in 30 days, ask for their vote. He pointed out he has received a lot of comments and ideas from the members, and it is a huge benefit to the project. Commissioner Backous stated the contractor was out of line to send an email to the body he works for. Case #2 1: Consider 2012 HRA Levy and Budget Housing and Redevelopment Authority / August 30, 2011 Page 3 of 6