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2) Delegate Management of City Hall Lobby Area to the Ramsey Foundation <br />Deputy City Administrator Nelson reviewed the staff report. <br />Mayor Ramsey explained the function of The Foundation. He suggested some of the committees <br />may like to have displays in the lobby from time to time, but someone must manage the displays <br />and calendar. He suggested other uses for the area, including putting a numbering machine from <br />the license bureau there for people to wait their turn in the lobby. Another use could be putting a <br />monitor out there and information on community groups, so people could flip through while <br />waiting their turn. <br />Councilmember McGlone stated there are certain groups that the City could not allow to use the <br />space, and this should be discussed in more detail. <br />Mayor Ramsey noted a policy could be drawn to determine what could be displayed in the lobby. <br />Direction was given to staff to draw a policy related to what could be displayed in the lobby, and <br />the Council will review it. <br />3) Approve Contract Maintenance Services for The Draw <br />Parks Supervisor Riverblood reviewed the staff report. He noted after reviewing the costs for <br />staff to handle the maintenance, the total came to $13,211.70. The low bidder for contract <br />maintenance services as $14,080. He noted staff is recommending going forward with the <br />contract for various reasons. The cost of training staff, plus the costs of purchasing and <br />maintaining equipment takes staff away from the current duties they are keeping up. One full <br />time employee resigned and it is not feasible to replace that position in this environment. <br />Councilmember McGlone noted if the staff handles the maintenance, a building would be needed <br />as well as insurance and the ability to handle repairs. <br />Councilmember Strommen suggested trying the contracted maintenance for a year and evaluate <br />then. She noted there are hidden costs in hiring contractors as well. <br />Consensus was reached to approve staff to enter into an agreement for Contracted Maintenance <br />for The Draw, with Prescription Landscape. <br />FUTURE TOPICS FOR DISCUSSION <br />1) Review Future Topics /Calendar <br />Deputy City Administrator Nelson reviewed upcoming topics and events. <br />MAYOR, COUNCIL AND STAFF INPUT <br />None <br />City Council Work Session / August 23, 2011 <br />Page 3 of 4 <br />