04/07/94 1995 Staff Budget Worksession

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TO: FROM: CC: DATE: SUBJECT: MEMORANDUM Ji~ M M D~ve D~ ve ~ve Sankowski, City Engineer ,'fie Mevissen, Public Works Supervisor trk Boos, Parks/Utilities Supervisor ,n Huff, Building Official via Frolik, Zoning Administrator 1 Gromberg, Economic Development Coordinator y McAloney, Administrative Services Manager try Gomez, Accounting Supervisor ke Auspos, Police Chief Gustafson, Sergeant Griffin, Fire Chief De~ Kapler, Assistant Fire Chief JeSsie Hart, Finance Officer ~ Ryan Schroeder, City Administrator APril6,1994 R~sults of 1995 Capital Outlay Balloting/Review Process Attached to this memorandum are several exhibits relating to the 1995 Capital Outlay Requests and Staff balloting. Exhibit 1 - Summ0fy of 1995 Capital Outlay Requests The infor~nation contained on this exhibit was originally distributed and discussed at our fa'st budget worksession on January 18, 1994. A revised version, which included the requests from the fire department, revisions to' the mower request and various modificatibns to prices, was distributed on March 25, 1994 along with the balloting form. Exhibit 2 - 1995 ~Q~apital Outlay Ballot Results (sorted in order of voting results) The inforrgation received back on each ballot is summarized on this exhibit and has been sorted by[order of results. These results indicate which items were most favored for acquisitio~ in 1995 by the staff involved in the voting process. Indicated at the bottom of this form ls the actual net funding during 1992, 1993 and budgeted 1994. Based on these numbers, it should be assumed that the net funding for requests in 1995 will be limited to $150,000 ko $200,000. Exhibit 3 - 1995 ~(h: pital Outlay Ballot Results (sorted in same order as ballot) This exhibit simply indicates the balloting results in the same order as the ballot was prepared. Exhibit 4 - 1994 Vehicle Utilization Report as of February 28, 1994 The info ation contained in this exhibit gives the mileage/hours year-to-date for 1994 comparedito actual maleage/hours for 1993 and 1992 for all rolhng stock. It also includes the costs a~sociated for fuel and maintenance of each vehicle. The 1993 actual maintenance costs, are. 8-hown for only the. public works rolling stock - due to the manner in which anformanO, n was recorded ~n 1993 and prior years, it was not feasible to attempt to accumulat~ this information historically. The manner in which we now record information on the con~puter system allows retrieval by vehicle, thus resulting in a more comprehensive vehicle uti!i~'zation report.