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CASE ~ DISCUSS USE OF CITY OWNED AND OPERATED FACILITIES By: 3essie L. Hart, Finance Officer 3 Background: The attached let[er from Nancy Poland, Extension Co-Chaff for the Anoka Women of Today, was received on July ?, 1994. ;Fhe letter was sent as a response to the manner in which the organization, which is forming a Ramsey branch, would be "charged" if the>, utilized the MunicipaJ Center as theft ~onthly meeting place. The informarioniregarding use of the facility that was provided to the organization is as follows: The orga~nization would be required tp pa), a,,$75.00 damage deposit fee. This fee would continue, to roll forward to all future ' events unless a need for extra cleaning or damage repair re*ulted after a scheduled event. An additional damage deposit would be required only aft{r such an occurrence. The damage deposit would be fully refundable upon termination of the organizations use of the Municipal Center as a meeting place. The orga, nization would be required to pay a $15.00 dollar key deposit fee for each key the3, require. This fee is refundable upon return of all keys issued or would be used to replace k'eys that had been misplaced or lost. The orga, nization would be required-to pay $20.00 per event for use of the Municipal Center si~nce it would be made up primarily of Ramsey residents. This is to help cover the cost of c _lt2.ning, upkeep and operating expenses for keeping the facility open during other than regdlar business hours. AB of the above policies are those that are smcfly applied to all organizations requesting use of the Municipal Center and Park Center. The only exceptions that'are made is for senior citizens and in the case of grou~s that are specifically youth oriented, for which the per event fee is waived. The original policy for the use of the Municipal Center was developed and adopted in 1988 by Resolution #88-~9. Tb2s policy der. ailed the Use and Priority of Use; Reservations; Fees and Deposits; Hours of Use; U se of Furniture and Equipment; Smoking; Storage; Liabilit3, for Damage; and Alcohol Us~ regarding the use of the Municipal Center. Attached for your reference is a cop5' of that pol/cy, r The original poliey states the following in regard to Fees and Deposits: "In orderlto meet the maintenance costs which result from continued use of these facilities, a per dayrnon-refundable fee is charged for all reservations of the Ramsey Municipal Center except governmental functions and use by senior citizen groups." The exemption for the senior citizens was a result of the funding that was obtained, and the restrictions artacl~ed to that funding, for the remodeling and use of the now "seniors area" in the lower level of tho Municipal Center. ? During 1990, the Park Commission developed a set of policies.and procedures for the use of park areas and facilidjes. The Ramsey .City Council accepted the policies and procedures as they had been recommen,tted by the Comrmssion. Included in these policies and procedures was the exemption for youth and youth organizations. The City also implemented this policy for the use of the Municipal Center.