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• Users must use their own media (disks, CD's) and paper. No personal files or data are to be <br />stored on the City file servers <br />• Users must not use IT systems for items listed above in Prohibited Use <br />E -mail: E -mail may be used for personal correspondence, as long as it does not interfere with the <br />normal duties of the employee and the above - listed guidelines are followed. Using the City Internet e- <br />mail to participate in any kind of non - business related listservs or broadcast mailing list is prohibited. <br />Inappropriate non - business use of e-mail can cause a burden on resources or carry viruses. Examples of <br />this includes, but is not limited to : the transmission of non - business audio, graphic or movie files (to <br />include streaming audio and video, MP3, Jpg, Tif, Gif, Mpg, AVI, etc.); games; jokes; instant messaging; <br />content of an offensive or pronographic nature; copyrighted material and large data files not directly <br />related to business. <br />Internet: Internet access may be used for personal use as long as it does not interfere with the normal <br />duties of the employee and the above guidelines are followed. <br />Inappropriate non - business use includes, but is not limited to: audio, graphic or movie files (to include <br />streaming audio and video, MP3, Jpg, Tif, Gif, Mpg, AVI, etc.); games; jokes; instant messaging; content <br />of an offensive or pornographic nature; copyrighted material and large data files not directly related to <br />city business. These items must not be downloaded from the Internet. These types of files can be large <br />and affect the network or computer performance or carry viruses. <br />Desk Telephones: Desk telephones may be used for personal use as long as it does not interfere with <br />the normal duties of the employee and the above guidelines are followed. In the event that an <br />employee needs to make a personal toll call, the preferred method of payment is a personal calling card. <br />If a situation arises where you do not have access to a personal calling card you must notify the finance <br />department of the date, time and location of where the call was placed. The charge for the call will be <br />the actual charge, plus tax, that would normally be incurred by the City. Payment is due within 7 days <br />after receipt of the long distance bill. <br />Copiers, Fax Machines, Printers: Users will reimburse the City of Ramsey for personal copies, faxes, and <br />print requests, at the rate listed in the City fee schedule. Personal use fees must be reimbursed within <br />24 hrs from the date the expense was incurred. <br />Information Technology Security <br />Purpose <br />Ensure secure, protect, and allow appropriate access to City of Ramsey IT systems and resources. <br />Logins and Passwords <br />Version: 2006August8 6 <br />