Agenda - Council - 01/24/2012 - Laserfiche WebLink

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Award of Funds Announcement of funding approvals will follow the review and selection process. All proposals will be reviewed by DNR Forestry staff. Final selection of projects and award amounts will be set by the Community Forest Bonding Grants Steering Committee. • All applicants will receive written notification regarding their request by Friday, March 16, 2012. • Projects cannot begin until all final documentation has been submitted and a fully executed grant agreement is on file with DNR Forestry. • Any project costs incurred prior to the start date of the grant agreement will not be eligible for reimbursement. • Grant funds are not provided up front. • Grantees must initially expend monies, which are then reimbursed under the terms of the grant agreement. Partial payments can be made, during the implementation of the project, of up to 90 percent of the grant funds awarded. The remaining 10 percent or more of the grant funds will be paid after completion of the Final Report and Invoice form, including a Compliance Check by a DNR Forester. Project Timeline • Application deadline: Friday, February 17, 2012 at 4:30 pm. • Written notice of selection and award amount: by March 16, 2012 • Project authorization: March 2012 to June 2012 ➢ A grant agreement will be sent for the applicant to review and sign. The agreement must be returned to the DNR for processing and signatures in order to be fully executed. ➢ Additional documents required for the grant agreement will be requested at this time, including: o A Certification of Bond - financed Public Property for grant project work within road, highway, utility or transit corridors. Certifications will be signed by the grantee and need to include a list of addresses or a map with streets highlighted where project work is planned. o A Declaration of Bond - Financed Public Property, for all public properties included in the project that are not in road, highway, utility or transit corridors (e.g. public parks). Declarations must include a recordable legal description for each of these properties. ➢ ANY WORK started before the grantee receives their fully executed grant agreement, will NOT be eligible for reimbursement. • Written notice of fully executed contract on file with the DNR: March 2012 to June 2012. • Project implementation: March 2012 to May 2014, after grantee receives a fully executed Grant Agreement. • Project Final Report and Compliance Check: ➢ Upon completion of the project, or if a partial reimbursement is needed, the grantee must notify their designated DNR Forester to schedule a compliance check (see Final Report & Invoice form). The DNR Forester should be notified one month prior to completion of the grant project. ➢ Final Certification and/or Declaration forms. If project locations have been modified, the grantee must include revised attachments (address list, street map or legal descriptions) to their original Certification or Declaration documents with their Final Report & Invoice. ➢ All documents and invoices must be attached to the Final Report & Invoice form and provide to the DNR forester at the time of the compliance check. • Project completion: Projects must be completed by Friday, June 6, 2014.